Overview
This article contains a list and summary of every release note published by Fourth during Q1 of 2019 (3rd January to 27th March). Customers who are listed as 'Release Note Contact' will be able to view the release notes by using the links provided. To become a Release Note Contact, please speak to your Customer Success Manager (CSM).
Release notes are listed under the following headers:
Workforce Management
WFM Release Note: Future Termination Date
What’s Changing?
Introduction new global setting that will allow users to terminate employees beyond the current pay run’s end date. This functionality is turned on by Fourth (please liaise with your Fourth contact to arrange this).
Release Date: 31st January 2019.
Reason for the Change
Currently when the final holiday pay is set to pay automatically, the system limits termination dates to within the current payroll period. This prevents users from terminating employees with a termination date beyond the end date of the current pay period upon receiving an employee’s notice.
This is frustrating for users and gives a risk of forgetting to terminate an employee, which can result in overpayments.
Introduction new global setting that will allow users to terminate employees beyond the current pay run’s end date. This functionality is turned on by Fourth (please liaise with your Fourth contact to arrange this).
Release Date: 31st January 2019.
Reason for the Change
Currently when the final holiday pay is set to pay automatically, the system limits termination dates to within the current payroll period. This prevents users from terminating employees with a termination date beyond the end date of the current pay period upon receiving an employee’s notice.
This is frustrating for users and gives a risk of forgetting to terminate an employee, which can result in overpayments.
WFM Release Note: Labour Productivity - Set Shifts to Passive
What's Changing?
New functionality to allow users of LP (Labour Productivity) to set any shift to ‘Passive’ when scheduling employees.
Release Date: 30th January 2019
Reason for the Change
This will be beneficial when customers send employees on training, as they need to be scheduled but not impact on the rota. It also has no impact on demand planning.
WFM Release Note - Labour Productivity: Set Default Language
What's Changing?
New functionality to allow users of Labour Productivity (LP) to choose default language preference independently from the organisational default.
Release Date: 13th Feb 2019
Reason for the Change
To allow individual users of LP to have their choice over default language preferences within the system.
WFM Release Note: Tax Documents in ESS
What’s Changing?
A new section in the Employee Self Service (ESS) mobile app to give employees a single place to access all PDF pay-related documents. The initial release was limited to payslip documents. In this iteration P45s, P60s, and P11ds can appear in ESS if the functionality is turned on in UK HR and Payroll.
This release follows on from WFM Release Note: New 'My Documents' tab in ESS, where the future addition of tax documents was mentioned.
Release Date: 24th January 2019
Reason for the Change
Part of the continuing rollout of mobile functionality in ESS and to reduce reliance on printed paper documents.
WFM Release Note - Labour Productivity: Manual Entry of Actual Sales
What’s Changing?
Functionality to allow Actual Sales to be entered manually in Labour Productivity.
Release date: 28th February 2019
Reason for the Change
To enable customers to use Labour Productivity without the need for an EPOS sales feed.
WFM Release Note – Enable Rota/Holiday Tabs at Location Level
What’s Changing?
Introducing the ability to enable/disable the Rota tab and Holiday tab within ESS at Location level within HR & Payroll. Currently this is either on or off for all locations available.
Release Date: 28th February 2019
Reason for the Change
Fourth received requests from customers to be able to do a phased rollout of this functionality across sites. Introducing this functionality will allow for this.
Introducing the ability to enable/disable the Rota tab and Holiday tab within ESS at Location level within HR & Payroll. Currently this is either on or off for all locations available.
Release Date: 28th February 2019
Reason for the Change
Fourth received requests from customers to be able to do a phased rollout of this functionality across sites. Introducing this functionality will allow for this.
WFM Release Note - Labour Productivity: Young Workers
What’s Changing?
Functionality to highlight employees who are aged under 18.
Release date: 28th February 2019
Reason for the Change
When using the Schedule page, to have visibility of employees who are under 18.
WFM Release Note - Labour Productivity: Schedule Status Report Export
What’s Changing?
Ability to export the Schedule Status Report to Microsoft Excel.
Release date: 28th February 2019.
Reason for the Change
To allow for further analysis of the Schedule Status Report.
Ability to export the Schedule Status Report to Microsoft Excel.
Release date: 28th February 2019.
Reason for the Change
To allow for further analysis of the Schedule Status Report.
WFM Release Note: Setting for User Access to Customer Community app
What’s Changing?
Introducing a new user access level within HR & Payroll that will enable/disable the Fourth Customer Community app within Fourth app. The user access will be deployed on 28th February 2019 to allow customers to setup users’ access. The Customer Community app will then be available to these users following another release in the near future.
Please note: This change only applies to customers who are using the Fourth app.
Release Date: 28th February 2019
Reason for the Change
To give users ability to access the Fourth Customer Community through the Fourth app.
Introducing a new user access level within HR & Payroll that will enable/disable the Fourth Customer Community app within Fourth app. The user access will be deployed on 28th February 2019 to allow customers to setup users’ access. The Customer Community app will then be available to these users following another release in the near future.
Please note: This change only applies to customers who are using the Fourth app.
Release Date: 28th February 2019
Reason for the Change
To give users ability to access the Fourth Customer Community through the Fourth app.
WFM Release Note: New Tax Year 2019/2020
What’s Changing?
This article contains all changes made in the system required to allow legislative compliance from April 2019.
Release Date: 14th March 2019
Reason for the Change
Her Majesty’s Revenue and Customs (HMRC) are implementing changes to legislation agreed by the UK government, for the tax year beginning 6th April 2019.
Her Majesty’s Revenue and Customs (HMRC) are implementing changes to legislation agreed by the UK government, for the tax year beginning 6th April 2019.
What’s Changing?
HMRC have introduced a new student loan type, effective from 6th April 2019: “Postgraduate Student Loan” or “PGL”. This release note outlines all the changes made within HR & Payroll to be able to administer and report on these PGLs.
Release Date: 14th March 2019
Reason for the Change
To ensure the system continues to adhere to HMRC legislation.
HMRC have introduced a new student loan type, effective from 6th April 2019: “Postgraduate Student Loan” or “PGL”. This release note outlines all the changes made within HR & Payroll to be able to administer and report on these PGLs.
Release Date: 14th March 2019
Reason for the Change
To ensure the system continues to adhere to HMRC legislation.
What’s Changing?
Functionality to show if any tips are unassigned for a location. Any unassigned employee tips will be displayed in the Manage Payments page. Tips which have been sent for employees who are not recorded at that location will also be displayed in the Manage Payments page.
Release date: 27th March 2019
Reason for the Change
To indicate that Additional Payments have been unable to be assigned to an employee.
Functionality to show if any tips are unassigned for a location. Any unassigned employee tips will be displayed in the Manage Payments page. Tips which have been sent for employees who are not recorded at that location will also be displayed in the Manage Payments page.
Release date: 27th March 2019
Reason for the Change
To indicate that Additional Payments have been unable to be assigned to an employee.
Purchase-to-Pay & Inventory
Recipe and Menus Release Note - Images Saved in Original Format, New Added Sugars Nutrient
What’s Changing?
-
Uploaded Images Saved as Original Format
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New Nutrient: Added Sugars
Release Date: 22nd January 2019 (USA) - 23rd January 2019 (Europe and Asia)
Reason for the Change
General system enhancements
Reason for the Change
General system enhancements
High-level notes for new developments and enhancements deployed to the Inventory product on 13th March 2019
What’s Changing?
New report: Ingredients Invalid for Inventory
Release Date: 12th March 2019 (USA); 13th March 2019 (Europe and Asia)
Reason for the Change
General system enhancements.
What's Changing?
Introduction of the ability to manually force export Credit Notes.
This is controlled by a user permission which must be switched on by Fourth.
Release Date: 12th March 2019
Reason for Change
Currently, users only have the ability to Force Export invoices. This functionality will now extend to credit requests which may require a forced release from Inventory into the organisation Accounts Payable solution.
Introduction of the ability to manually force export Credit Notes.
This is controlled by a user permission which must be switched on by Fourth.
Release Date: 12th March 2019
Reason for Change
Currently, users only have the ability to Force Export invoices. This functionality will now extend to credit requests which may require a forced release from Inventory into the organisation Accounts Payable solution.
What's Changing?
Introduction of the ability for a user to delete Invoices on the Inventory UI.
This is controlled by a user permission which must be switched on by Fourth.
Release Date: 12th March 2019
Reason for Change
Currently, a case needs to be raised for a Fourth representative to delete Invoices. This change allows users to self-manage deleting Invoices, for example, Invoices that are duplicates or raised by accident.
Introduction of the ability for a user to delete Invoices on the Inventory UI.
This is controlled by a user permission which must be switched on by Fourth.
Release Date: 12th March 2019
Reason for Change
Currently, a case needs to be raised for a Fourth representative to delete Invoices. This change allows users to self-manage deleting Invoices, for example, Invoices that are duplicates or raised by accident.
What's Changing?
Introduction of a new setting that allows users to override supplier depot email addresses that Inventory purchase orders are sent to, based on configuration for the site/supplier pairs. It will also be possible to set multiple email addresses for supplier depots.
Release Date: 12th March 2019
Reason for Change
To allow an organisation to send purchase order confirmations to specific individuals within the organisation, for example a sales representative.
Introduction of a new setting that allows users to override supplier depot email addresses that Inventory purchase orders are sent to, based on configuration for the site/supplier pairs. It will also be possible to set multiple email addresses for supplier depots.
Release Date: 12th March 2019
Reason for Change
To allow an organisation to send purchase order confirmations to specific individuals within the organisation, for example a sales representative.
What’s Changing?
-
Fourth’s Purchasing & Inventory release 4.6.89 includes new functionality. Specifically:
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Support for delivery notes
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Re-opening a closed period
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New Invoice API and changes to API access rights
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Increased field length for account name
Release Date: 5th / 7th February 2019
Reason for the Change
Where an electronic invoice is provided by a vendor for an order which has multiple deliveries it was not previously possible to allocate the invoice to a specific receiving. It is now possible to assign a delivery note reference to a receiving in Purchasing & Inventory, which can be used to match an incoming electronic invoice to a specific receiving.
In the event that an inventory period is closed prematurely, it was previously only possible to re-open the period by contacting Fourth’s Service Team. It is now possible for users with the appropriate access rights to re-open the previous closed period if they need to post further transactions to the period.
For customers using an external system for invoice capture there is a new API which allows electronic invoices to be passed into Adaco from an external source.
Previously it was only possible to enter accounts names up to 30 characters in length. This has been increased to 50 characters.
What’s Changing?
Fourth’s Purchasing & Inventory release 4.6.90 includes new functionality. Specifically:
Delivery Notes forwarded to Mobile Receiving app
Automated 3-way matching
Release Date: 4th / 5th / 7th March 2019
Reason for the Change
Where a Delivery Note or Invoice is received in Purchasing & Inventory, a message will be automatically forwarded to the Mobile Receiving app. This is to update the details from the Invoice/Delivery Note in the Mobile Receiving app.
In the event that an Invoice is received and there is a difference with the total amount of the Purchase Order, a default rounding rate could be applied. If set up, the Default Rounding rate will be automatically applied to the PO total amount, for the absolute difference between the Invoice and the PO amounts.
What’s Changing?
Products will now be added to an Area automatically when a count is added against them.
Release Date: 9th January 2019
Reason for the Change
To make it easier for users to add products to an Area.
What's Changing?
New functionality in My Schedules for locations to require approval for unavailability before they appear as approved and in Labour Productivity.
Release date: 17th January 2019
Reason for the Change
So that managers can review and approve or reject unavailability. Only approved unavailability will show in Labour Productivity meaning the unavailability that shows will have more importance.
What’s Changing?
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Enhancements to Announcements Detail page
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Additional configurability in announcements within the Salesforce console
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Creating image-only announcements easily
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Improvements to the general user experience in the Announcements area
Release Date: 29th January 2019
Reason for the Change
Enhancements to existing features.
Reason for the Change
Enhancements to existing features.
What’s Changing?
Introduction of Spanish language setting to the Counting application.
Release Date: 5th February 2019.
Reason for the Change
To make the application more accessible to Spanish speakers.
What’s Changing?
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Improvements to the app download page
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Better quality images and improvements to the performance of loading images in the Feed
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Better error handling, reducing occurrence of the ‘Something Strange Has Happened’ error being displayed
Release Date: 14th February 2019
Reason for the Change
Enhancements to existing features.
Reason for the Change
Enhancements to existing features.
What’s Changing?
Introduction of Spanish language setting to the Ordering application.
Release Date: 19th February 2019.
Reason for the Change
To make the application more accessible to Spanish speakers.
What’s Changing?
Introduction of Spanish language setting to the Receiving application.
Release Date: 19th February 2019.
Reason for the Change
To make the application more accessible to Spanish speakers.
What’s Changing?
Counting release 1.12.0 includes new functionality:
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Addition of a button that closes the Counting app and returns the user to the Fourth app
Release date: 7th March 2019
Reason for the Change
Giving mobile users a quick way to navigate back to the Fourth app from Counting.
Reason for the Change
Giving mobile users a quick way to navigate back to the Fourth app from Counting.
What’s Changing?
- Introducing a brand new ‘Broadcasts’ feature
- Automatic re-assignment of Administrators for Dynamic Groups if the previous Admin is no longer working at the company
- A brand new ‘Preferred Name’ field within the Employee Profile Page to allow users to change their Display Name throughout Engage
- General bug fixes
Release Date: 26th March 2019
Reason for the Change
To provide new ways for customers to interact with their users, improving overall user experience and engagement.
Reason for the Change
To provide new ways for customers to interact with their users, improving overall user experience and engagement.
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