What's Changing?
New functionality in My Schedules for locations to require approval for unavailability before they appear as approved and in Labour Productivity.
Release date: 17th January 2019
Reason for the Change
So that managers can review and approve or reject unavailability. Only approved unavailability will show in Labour Productivity meaning the unavailability that shows will have more importance.
Customers Affected
All users of My Schedules.
Release Notes
This functionality can be turned on at a location level by Fourth for My Schedules (please liaise with your Fourth contact). Unavailability can be hidden, used with no approval, or used with the below approval process.
Fig.1 – Unavailability showing as pending to the employee
Fig.2 – Unavailability requests showing to the Manager
Fig.3 - Option to Reject or Approve an unavailability and add a comment
Fig. 4 - A rejected unavailability record shows to the employee. A rejected status shows on the item in their schedule as well
Fig.5 - ‘Stacked’ card to indicated recurring unavailability
New functionality in My Schedules for locations to require approval for unavailability before they appear as approved and in Labour Productivity.
Release date: 17th January 2019
Reason for the Change
So that managers can review and approve or reject unavailability. Only approved unavailability will show in Labour Productivity meaning the unavailability that shows will have more importance.
Customers Affected
All users of My Schedules.
Release Notes
This functionality can be turned on at a location level by Fourth for My Schedules (please liaise with your Fourth contact). Unavailability can be hidden, used with no approval, or used with the below approval process.
- When a user creates an unavailability, it shows as pending. See Fig.1
Fig.1 – Unavailability showing as pending to the employee
- Managers in the user’s location receive a notification and the unavailability appears in a new Unavailable tab that allows them to approve it
- The tab’s appearance shows whether the functionality is on or off, but will only contain items if the approval flow is on and an unavailability has been created
Fig.2 – Unavailability requests showing to the Manager
- The manager can approve or reject unavailability and add a comment when they do so. If the unavailability is approved it shows in the employee’s calendar, in the All tab on My Schedule section, and in Labour Productivity. If it is rejected it just shows in My Schedules section, in the Unavailability tab
- Comments left by the manager show to the employee on their approved or rejected unavailability – see Figs.3 & 4
Fig.3 - Option to Reject or Approve an unavailability and add a comment
Fig. 4 - A rejected unavailability record shows to the employee. A rejected status shows on the item in their schedule as well
- When unavailability is awaiting approval or has been rejected it shows as one block even if it is a recurring unavailability. To indicate this, a ‘stacked’ card shows – see Fig.5
Fig.5 - ‘Stacked’ card to indicated recurring unavailability
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