Overview
This article explains how to create Accounts, what the 'Account Cross Reference' represents, how to link to Budget Codes, and what 'General Ledger Grouping' refers to.
Accounting
- Go to Property > Setup > expand Accounting and select Accounts
There are several options under 'Accounting'. This article focuses just on the Accounts section.
Fig.1 – Accounting > Accounts
- Then select New (see Fig.3)
Fig.2 - Accounts - 'New'
A pop-up box will appear.
- Enter the details as required (mandatory fields are asterisked) - see Table 1 for details
- Select either Save option
Fig.3 - New Account Details
Table 1 – Description of “Account – New” fields
Field Name | Description |
Account Number | This refers to the Adaco Account Number or "record" number for the Account. This should start at #1 and Best Practice is for this NOT to be the same as your Account Cross-reference |
Account Name | This is the name of the Account in your accounting software |
Account Cross-Reference: | This is the alphanumeric reference of the Account in your accounting software |
General Ledger Group: | This field is used for the General Ledger Interface and would represent the "offset" of the account created. You would enter this account’s cross-reference information into this field. |
Budget Code: | Create and assign budget codes to mirror P&L groupings. More information can be found here. |
Fig.4 shows an example of an Account fully created.
Fig.4 - All Account details added
If creating these Accounts at CP-level, Data Synchronization can then be used to push them out to the applicable Properties.
- At CP-level, go to Property > Data Synchronization
Fig.5 - Property > Data Synchronization
- Then select Account Push > Next
Fig.6 - Account Push > Next
- Select the Accounts you want to push, then Next
Fig.7 - Selecting Accounts to push
- Lastly, select which Properties to push the Accounts to, and then Next
- To select more than one property use your CNTRL key and mouse together
- Confirm OK to start Synchronization
Fig.8 - Selecting Properties
A confirmation will appear when the Accounts have been pushed.
- Finally, select Finish
Fig.9 - Confirmation > Finish
When the Accounts are pushed all data will be exactly the same as at the CP level but all fields will be amendable at Property level, except the Adaco Account Number.
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