Overview
This article shows the Administration settings for Property Preferences in Purchase to Pay & Inventory (Hotels) for General, Languages and Customization tabs.
- Go to Property > Administration > Property Preferences > Receiving
Fig.1 - Receiving settings
Receiving
| Enable shelf life | Adds expiration date at receiving, which is available on reports and is determined by category. Will highlight records in receiving if expiry date doesn't fall within shelf life setup Note: If multiple packs of same product have different shelf lives/ expiry dates then recommend using the minimum or nearest expiry date |
| Authorize temperature validation | Minimum and maximum temperature settings, specified at the category level. Any receiving lines that don't fall in temperature range are highlighted |
| Allow account modification | Allows changing of product account in receiving |
| Allow sponsorship | If vendors provide products for 0 value and Inventory value needs to reflect full cost |
| Warn receiving users when exceeding PO amount | When Users change prices on delivery or the vendor charged a different price to the actual purchase order, system will warn when the Received Amount is exceeding the original purchase order amount |
| Allow receiving tolerance | Allows Users to set a definable percentage tolerance for over deliveries |
| Check mark items at receiving | Color highlights items modified to differentiate them from items not modified |
| Use receiving categories | The Receiving Category field will be shown in the Product Header |
| Allow Zero-cost receiving | Vendor price can be set to zero for a line item at Receiving (and Receiving Corrections) |
| Allow multiple corrections in a closed period | Multiple receiving corrections can be posted against a purchase order in a closed period. With this option deselected only one receiving correction can be posted against a receiving in a closed period |
| Use VAT amount | Allows VAT rate to be applied to another rate |
| Enable Manual Invoice Approval Routing | Manual Invoice Entry requires approval routing before posting and exporting to Accounts Payable |
| Tolerance | Enter % amount tolerance (only shows if Allow Receiving Tolerance is ticked) |
| Default invoice type | Select from payment method for the Default |
| Receiving document | Configuration of which report is used as Receiving Document |
| Returns document | Configuration of which report is used as Return Document |
| Auto Rounding Threshold |
Only accepts a positive monetary value to the number of decimal places specified for the property's Summary Currency (see Fig.2) below. Note: A Default Rounding Rate must be selected in order to open up this field for entry |
|
Default Rounding Rate |
Populated with all active rates which are Flat Rate and are not included in a Rate Schedule within the property |
| Auto Match Electronic Invoices | Applies electronic invoices (from vendors or Mobile Receiving App) to posted receivings without manual intervention through Receiving Corrections |
| Enable Goods Receiving App | Activates Goods Receiving via the Fourth app |
Fig.2 - Summary Currency
Where the property has a Default Rounding Rate set up:
If the absolute difference between the Invoice value and the PO total is equal to or less than the specified rounding threshold, the default rounding rate is added to the Receiving with a value equal to the difference between the Invoice and the PO total. Or, if the rounding rate is already on the Invoice the value is updated to the difference and the Receiving and Invoice are both saved.
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