Adaco Administration: Property Preferences (Inventory) – Fourth & HotSchedules Customer Success Portal

Overview

This article shows the Administration settings for Property Preferences in Purchase to Pay & Inventory (Hotels) for the Inventory tab. The table below shows all options seen in Fig.1.

Go to Property > Administration > Property Preferences > Inventory

Fig.1 - Inventory settings

Inventory

Current Fiscal Year	Current property accounting year
Current Fiscal Period	Current property fiscal period
Period Start Date	Current property fiscal period start date
Period End Date	Current property fiscal period end date
Advance period on start inventory	When User runs Start Inventory the period will advance to the next fiscal period on the calendar. If not selected the period will not advance until User runs Close Inventory
Auto advance period	Fiscal period will automatically change upon start date entered in fiscal calendar
Inventory in progress	Automatically flagged by the system when in inventory Note: Does not include interim inventory
Allow interim inventory	Allows users to do inventory during an open fiscal period rather than as part of closing the period
Allow modifying effective date when posting transaction	Allows changing the Posting Date on the Outlet requisition, Transfers, Receiving and Inventory Adjustments if the user group contains the corresponding access right
Reduce inventory when posting sales transactions	When posting sales either manually or from sales interfaces, inventory is reduced automatically
Enable GL accounts	Allows a different account to be assigned to a product per outlet for the GL interface Note: If enabled, all outlets will have to manually assign an account to every product
Enable outlet accounts	Restricts the accounts that can be used within an outlet for purchasing to those configured under Property > Setup > Accounting > Outlet Account
Allow sorting with bin number	Outlet Inventory Sheet will be sorted by Bin Number rather than Category or Shelf-to-Sheet (Sequence)
Inventory unit format	Allows for longer or shorter Inventory units in the inventory unit section of reports. If longer format is selected then inventory description from the product master is included
Valuation method	Calculation for Inventory value of products
Use job to recalculate transaction prices	Available when valuation method is “Average price”. All prices are recalculated not immediately after each transaction but according to job settings. If disabled, application will do the average price calculation, which will have an impact on performance while posting transactions
Stock validation type	Allows for stock to be negative on hand depending on calculation Allow negative On hand with Tolerance for Outlet Requisition - Allows User to set a tolerance level for stock on hand to become negative. Used if all outlet requisitions are posted during month end Validate Current Stock Only - Validates current stock for outlets with Validate Stock flag enabled when posting transactions. Allows User to post transaction historically with negative stock on hand as long as current stock on hand is positive Validate Transaction Path - Stock cannot become negative at any point if the outlet has 'Validate Stock' flag enabled
Enable Stock Counting App	Activates stock counting via the Fourth Stock Count App Note: Corresponding configuration must be done by Fourth Implementation Team

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