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HS Settings: Google Calendar and Mobile Calendar Sync

Fourth Customer Success Portal
  • Updated

Overview

Users can sync their personal work schedule to their Google calendar from a web browser or native mobile calendar through the HotSchedules mobile app. This way all of your important information is in one place! 


Sync Schedule to Google Calendar from a Web Browser

  • Navigate to the Settings tab, select Personal 

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Fig.1 - Navigation

  • Select the Link to my Google Calendar button located in the left panel

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Fig.2 - Link to Google Calendar button [select image to enlarge]

  • Select OK to confirm that you want to send HotSchedules shift information to your Google account

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Fig.3 - Confirmation prompt

  • You will be redirected to Google to log into your account

Please note: If you are not redirected to Google to confirm this process, you may need to check your pop up blocker settings.

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Fig.4 - Google login

  • Once you enter your Google credentials, a prompt will display, select Allow

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Fig.5 - Allow button

  • The email address of your Google account will now appear in the Calendar section

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Fig.6 - Google account email address displays [select image to enlarge]


Sync Schedule to Native Mobile Calendar from the Mobile App

The HotSchedules mobile app provides an option to sync your schedule to the native calendar app of your mobile device. iOS devices will sync to the Apple Calendar and Android devices will sync to Google Calendar. 


iOS

  • Once logged in, navigate to Settings
  • Select Preferences

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Fig.7 - Settings tab

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Fig.8 - Preferences
  • Select Calendar Sync
  • Then select the slider button to enable

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Fig.9 - Calendar Sync

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Fig.10 - Calendar Sync slider button
  • A prompt will display, select OK
  • The calendar sync is now active, you also have the option to choose when you receive the calendar reminder

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Fig.11 - Confirmation prompt

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Fig.12 - Calendar Sync reminder options


Android

  • Once logged in, navigate to Settings
  • Select Preferences

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Fig.12 - Settings

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Fig.13 - Preferences
  • Select the Calendar Sync slider button to enable
  • A prompt will display, requesting you to select the Google account you wish to sync to the calendar to

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Fig.14 - Calendar Sync slider button

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Fig.15 - Select Google account
  • A prompt will display confirming your selection, select Allow
  • The calendar sync is now active

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Fig.16 - Allow

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Fig.17 - Calendar Sync enabled

 

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Comments

2 comments

Date Votes
  • Melissa Gregory

    My schedule is also showing up an hour early on my google calendar. I checked all .y settings. Is it on your end? Do you have my place of employment under eastern I instead of central time zone?

    0
  • Joseph Hall

    Very helpful, thank you. Didn’t realize I had to turn the pop-up blocker off. Just saved me a lot of time and a headache

    0

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