This article will explain the format for creating a working Financial Periods file. This will enable the user to create a file that defines the financial periods of the business within Purchase to Pay (Trade Simple).
Financial Periods files work in conjunction with Budget Values - see Tradesimple - Budget Values Files for more information.
Please note: The file is not incremental and will overwrite any previous financial period file. To avoid receiving a budget overspend message, it is advised to have the previous year's periods included whenever there is a new upload.
Table.1 - Information for Fields
|The financial year
|The period number
|Period End Date
|The period end date (period start date facilitated by the previous period end date)
- All fields are mandatory
- The file must be saved in .CSV (comma separated values) format
- Log in to Purchase to Pay
- Select Send
- Select Financial Periods File
- Browse to the location of the stored file, then Upload
Once this process has been completed, the periods should load shortly.
Internal notes: Document type = 69