Adaco: User Preferences – Fourth & HotSchedules Customer Success Portal

Overview

The User Preferences area in Purchasing & Inventory (formerly known as Adaco) is used for configuring various settings for individual users. The User Preferences window has four tabs: General, Security, Communication, and Printer. This article will list each tab and an explanation of the settings that can be applied.

User Preferences

To access User Preferences, go to Edit > Preferences

Fig.1 - Accessing User Preferences

General

Fig.2 - The General tab

Field name	Description
Style	Changes the look of the application. If Skin is selected, a skin must be selected in the field below
Skin	Select one of the supported skins
Culture	Switches application language, currency, and date format according to the specified culture
Enable Spell Checker	Tick the box to enable the spell checker according to the selected culture
Voice notifications	Accessibility feature. When this option is on, text in all the dialog boxes is read aloud to the user
Voice management	Accessibility feature. Use this feature to control the application using voice commands

Security

Fig.3 - Security tab

Field name	Description
Log Off Time	Set the inactivity time limit by which the user is logged off automatically Note: This field may be disabled if the system administrator has set up a property-wide log off time
Current Password	Standard password reset functionality Note: The password should contain at least 6 characters.
New Password
Retype New Password

Communication

Fig.4 - Communication tab

Field name	Description
Email Interface	Choose one of the supported email interfaces to be used by the current user: Interface disabled: None of the interfaces is used SMTP Server: An SMTP server can be used on both server-side and client-side. In case SMTP is used on the client side, the organisation's SMTP server information should be used - see additional fields below Microsoft Outlook: Select to use MS Outlook Lotus Notes: Select to use IBM Lotus Notes Generic Client: Select to use the default email client on the workstation's Windows operating system Property Default Setting: Use the email settings specified for the current property at Property > Administration > Property Preferences > Communication
Mobile Tasks and Notifications	From here users can set themselves up to receive mobile tasks and notifications. By selecting just Tasks, the user will see To-Do tasks in the Fourth app Dashboard section with a visual number of tasks from the main feed, as well as still receiving approval emails By selecting Notifications as well, no approval emails will be sent to the user. Instead, notifications will be sent to their mobile device that has the Fourth app installed. The approval task will also be visible on the web browser version of the Fourth app Dashboard only Please note: Deliveries are restricted to tasks only, so the notifications box is unable to be selected Information Only Notifications are restricted to notifications only, so the tasks box is unable to be selected
The fields below become active if SMTP Server is selected
SMTP Server	Specify the SMTP server name
SMTP Port	Specify the SMTP port number
Use SSL (TLS)	Select this check box to use SSL
SMTP server requires authentication	Select this check box to enable server authentication
SMTP User Name	Provide the user name for authentication on the server
SMTP Password	Provide the password for user authentication on the server
Send via Server Side	Select this check box to send emails not from the computer where Adaco is used, but from the server where the Adaco database is installed

Printer

Fig.5 - Printer tab

Field name	Description
Preferred paper size	Choose the preferred paper size to be used when printing a document
Margins	Specify margins to be used when printing a document
IciUnits	Select the measurement unit (inches or millimetres) for the margins

In the unlikely event that Edit > Preferences is not available to a user, the system administrator can refer to this article for guidance on how to enable it - Purchasing & Inventory - Changing Edit Access Rights in User Groups