HS: Fair Work Week

The Fair Work Week features are a set of tools to help users in certain cities and states that have new labor legislation. The cities of San Francisco, Emeryville, Seattle, Chicago, Philadelphia, and NYC along with the state of Oregon have similar provisions for predictability pay when edits are made to posted schedules within the "advance notice period". Similarly, they each have a provision for special pay if a Right to Rest threshold (aka close-open) is violated.

This article will guide you on how each feature works.

• Voluntary Standby list
• Advance Notice to Schedule
• Good Faith Estimate
• Edits to Post Schedules
• Pay Exceptions for Predictability Pay and Right to Rest
• Exception Management and Acknowledgments

Voluntary Standby list

The Voluntary Standby list is a feature to help our clients in the state of Oregon. Oregon legislation on Voluntary Standby List. The VSL allows for schedule edits within the advance notice period (7 days or 14 in 2020) where hours are added. Check this ARTICLE for all the details.

Advance Notice to Schedule

Setting up the Advance Notice period is done in the ASC and is used by any store assigned to the predictive pay rule (so there can be different advance notice periods for each legislative area). All legislative areas use Work Week Start. NYC uses Shift Start Time as they have a tiered predictive pay structure based on how close to the shift start time the edit was made. Check this ARTICLE for all the details.

Good Faith Estimate

Good Faith Estimate of Schedule. For some cities, employers must provide the employee with a written good faith estimate of the employee’s work schedule at the time of hire. To aid with this, managers can set up Employee Schedule Thresholds. This will warn them in the Scheduler and under shift approvals if they have a Right To Rest rule set. 

Employee thresholds are configured under the Staff tab. Check this ARTICLE  for instructions, under the Staff Profile section.

Edits to Post Schedules

Managers can document changes to a posted schedule and notate if the change was voluntary or involuntary. The Schedule Audit Report provides documentation of schedule edits. Check this ARTICLE for all the details.

Pay Adjustments for Predictability Pay and Right to Rest

Admins can create pay rules based on each legislative area and assign them to each store. Rules are configured and managed centrally in the Above Store Console. Check this ARTICLE for all the details.

Exception Management and Acknowledgments

Exceptions allow managers to change PENDING work variances during the open pay period to Voluntary or Involuntary. Also, an employee can acknowledge the reason (voluntary or involuntary) for the schedule edit or work variance (could also acknowledge punch edits too). Check this ARTICLE for all the details.

To learn more about Predictive Scheduling and Fair Work Week, please check out this training video that demonstrates all features and how to use them.