Adaco: Inter Property Outlet Requisitions

• Be made between properties linked to the same CP
• Have Inter Property Outlet Requisitions turned on

• At Property level, go to Property > Administration > Property Preferences > Requisition > tick the box against Allow Inter Property Outlet Requisitions
• Select Save

Fig.1 - Allow Inter Property Outlet Requisitions 

How to Create an Inter Property Outlet Requisition

• New from scratch in Requisition Center
• From a Template in Requisition Center

• Go to Requisition Center > New Requisition > Outlet Requisition

Fig.2 - Creating a new Outlet Requisition
 

• Enter the necessary information in the new Outlet Requisition tab. Mandatory fields are marked with asterisks, as seen in Fig.3

 

Fig.3 - Inter Property Outlet Requisition

 

Field	Description
Requisition Number	Sequentially assigned number by system when the requisition is created.
Supplying Property	Select the Supplying Property. Property must be linked to the same CP, and both properties must have Allow Inter Property Outlet Requisitions ticked.
Ordering Outlet	[Mandatory Field] In the Ordering Outlet drop-down, select the Outlet in Adaco that is requesting the items (products/recipes) in the requisition.
Supplying Outlet	[Mandatory Field] In the Supplying Outlet drop-down, select the Outlet that is supplying the items (products/recipes) in the requisition to the ordering outlet.
Need By	[Mandatory Field] In the Need By calendar pop-up, select the date that the items (products/recipes) are required by.
Requisition Description	A text-entered field that is displayed in the Requisition Center under the column named "Description". The content of this field is also displayed in various reports, including the Outlet Requisition Receipt Report and the Outlet Requisition Pick List Report.
Comments	A text-entered field that is displayed in the Process Outlet Requisition screen The content of this field is also displayed in various reports, including the Outlet Requisition Receipt Report and the Outlet Requisition Pick List Report
Total Cost	Displays the total cost of the requisition.
Sort Order	This allows defining the sort order for the items in the outlet requisition. Three options are available: Location - based on Supplying Outlet. Category - based on Supplying Outlet. Requisition sort order - the order in which the items are added to the requisition. The option defaults to the type of the supplying outlet (for example, Location/Category) and can be changed at any time for an outlet requisition.
Created By	Displays the name of the creator of the requisition.
Posted	A flag designating if the requisition was posted or not.
Posted By	Displays the name of the user who posted the requisition.
Posted On	Displays the date and time the requisition was posted.
Add Comment	To add a comment that will display in the Outlet Requisition only, and not on any report generated or printed media, select Add Comment.

Note: If transferring recipes:

• The Supplying Property needs to associate the correct Account for their Property against the recipe at property level. Go to Recipe Center > Select Recipe > Advanced Tab > Miscellaneous > make a selection from the Account drop-down
• The Ordering Property needs to pull down all product detail information for the recipe from the CP, then configure the relevant account for the recipes within their property. 

How to Create an Outlet Requisition Template 

An Outlet Requisition Template is used to make the ordering process simpler as the template can contain products that are commonly requested from another outlet. 

Creating the Outlet Template
 

• Go to Requisition > Template Center
• Select Create Outlet Template, as per Fig.4

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Fig. 4 - Selecting Template Center and Create Outlet Template
 

• Enter the required information for the fields marked with an asterisk(*), as per Fig.2
• In the Ordering Outlet drop-down, select the Outlet that will be requesting the products
• In the Supplying Outlet drop-down, select the Outlet that will be providing the products
• In the Owned By drop-down, select a user that will be the owner of the template

 

Fig.2 - Template Header required information
 

Field	Description
Template Number	The number assigned to the template by the system upon creation.
Ordering Outlet	[Mandatory Field] The Outlet that is requesting the products.
Supplying Property	Select the Property that is providing the products.  Note: Only Properties under the same CP with Allow Inter Property Outlet Requisitions ticked will be available.
Supplying Outlet	[Mandatory Field] Select the Outlet that is providing the products. Note: The Supplying Property should be selected first as this list will only show the outlets available in the supplying property.
Standing Order	Select the Standing Order check box to enter and save default quantities of the products in the template.
Comments	Text entered field to display any additional information regarding the template.
Created By	Displays the creator's name. The creator has full edit rights for templates created by them.
Owned By	[Mandatory Field] Displays the name of the owner for the template. The owner has full edit rights to the template. It can be a different user other than the creator.

 

• Once all the information is entered into the Template Header section, select Save
• For more information on creating Outlet Requisitions from Templates, see Purchasing & Inventory - Creating an Outlet Requisition