You can update a job’s default schedule directly from Store Settings, as long as the schedule is not locked at the corporate level. This allows jobs to be correctly grouped for scheduling and reporting.
Before You Begin
This feature is available only if:
Your account is not integrated
You have permission to edit jobs in HotSchedules
The schedule you want to edit is not locked (lock icon)
If you do not have access or the schedule is locked, you’ll need to contact your corporate administrator for assistance.
How to Edit a Job’s Default Schedule
Step 1: Go to Store Settings
Log in to HotSchedules
Select Settings
Go to Store
Click the Schedules tab
Step 2: Check if the Schedule Is Editable
Review the list of schedules
If you see a lock icon, the schedule is managed at the corporate level and cannot be edited at the store level
If there is no lock icon, the schedule can be edited
Step 3: Edit the Schedule
Locate the schedule you want to update
Select the three-dot menu on the right-hand side
Click Edit
Step 4: Update the Default Job(s)
In the Edit Schedule window, update the Default Jobs as needed
Select the appropriate job(s) to associate with the schedule
Step 5: Save Your Changes
Click Done to apply your updates
The job’s default schedule will now be updated and reflected when scheduling.
Important Notes
If a schedule displays a lock icon, it is managed at the corporate level and cannot be edited at the store level. In this case, you’ll need to contact your corporate administrator to request changes. Updates to default schedules apply only to future scheduling and do not affect past schedules. Assigning jobs to the correct default schedule helps ensure roles appear in the appropriate schedule view and supports more accurate scheduling and reporting.
Need Help?
If you’re unable to edit a schedule or don’t see the option to update default jobs:
Confirm your permissions
Check for a lock icon
Contact your corporate administrator or Support for further assistance
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