This article will explain the Accounting and Rates fields within Property Setup in Adaco (formerly Purchasing & Inventory). To see other articles on Property Setup, please go to Adaco - Property Setup.
- Go to Property > Setup > Accounting (see Fig.1)
Fig.1 - Categories in Property Setup menu
The menu will show a number of options under the Accounting heading.
Configure Accounts for the property including GL and budget grouping
Please note: In a multi-property CP structure, the Account Number is controlled at the CP-level but the Account Name, Account Cross-Reference, & General Ledger Group can be updated at Property-level
|Fiscal Calendar||Select the fiscal year then set up the Fiscal Calendar to determine the financial periods through the year. More information here: Adaco - Updating Inventory Cycle and Fiscal Calendar Set-Up|
|Outlet Account||Associate certain accounts with Outlets. Only associated accounts will be available for Outlets when raising Requisitions, Purchase Orders or manual invoices. More information here:
Adaco - Outlet Account Management.
|Inventory Cycle Setup||Configure Inventory types and frequency for Outlets.|
|Budget Codes||Create and assign budget codes to mirror P&L groupings.
More information here: Adaco - Creating/Importing a Budget, Forecast, or Plan.
|Payment Methods||Create and configure payment methods for invoices and configure which types aren't exported through the AP|
|Manufacturers||Create manufacturers to be assigned to Products|
- Go to Property > Setup > Rates (see Fig.2)
Fig.2- Rates in Property Setup menu
The menu will show a number of options under the Rates heading.
Table.2 - Description of Rates fields
|Rates||Create and configure rates for use in Receiving and Product Creation. A rate is an additional cost that is added to the basic cost of a product.
More information here: Adaco - Creating a Rate/Rate Schedule
Create and configure linked rates. A rate schedule is an additional cost that is added to the basic cost of a product. A rate schedule is a group of one or more rates. Different organisations use rate schedules in different ways
Examples: Some organisations use a rate schedule only for sales taxes (VAT). Some organisations use a rate schedule for sales taxes (VAT), freight charges, and credit card fees.Configure exchange rates for international currency
|Exchange Rate||Configure exchange rates for international currency|