Overview
This article will explain the Accounting and Rates fields within Property Setup in Adaco (formerly Purchasing & Inventory). To see other articles on Property Setup, please go to Adaco - Property Setup.
Accounting
- Go to Property > Setup > Accounting (see Fig.1)
Fig.1 - Categories in Property Setup menu
The menu will show a number of options under the Accounting heading.
| Field Name | Description |
| Accounts |
Configure Accounts for the Property including GL and budget grouping Please note: In a multi-Property CP structure, the Account Number is controlled at the CP-level but the Account Name, Account Cross-Reference can be synced or controlled at Property level. The General Ledger Group is always updated at Property level |
| Fiscal Calendar | Select the fiscal year then set up the Fiscal Calendar to determine the financial periods through the year. More information here: Adaco - Updating Inventory Cycle and Fiscal Calendar Set-Up |
| Outlet Account | Associate certain accounts with Outlets. Only associated accounts will be available for Outlets when raising Requisitions, Purchase Orders or manual invoices. More information here: Adaco - Outlet Account Management. |
| Inventory Cycle Setup | Configure Inventory types and frequency for Outlets. |
| Budget Codes | Create and assign budget codes to mirror P&L groupings. More information here: Adaco - Creating/Importing a Budget, Forecast, or Plan. |
| Payment Methods | Create and configure payment methods for invoices and configure which types aren't exported through the AP |
| Manufacturers | Create manufacturers to be assigned to Products |
Rates
- Go to Property > Setup > Rates (see Fig.2)
Fig.2- Rates in Property Setup menu
The menu will show a number of options under the Rates heading.
Table.2 - Description of Rates fields
| Field Name | Description |
| Rates | Create and configure rates for use in Receiving and Product Creation. A rate is an additional cost that is added to the basic cost of a product. More information here: Adaco - Creating a Rate/Rate Schedule |
| Rate Schedule |
Create and configure linked rates. A rate schedule is an additional cost that is added to the basic cost of a product. A rate schedule is a group of one or more rates. Different organisations use rate schedules in different ways Examples: Some organisations use a rate schedule only for sales taxes (VAT). Some organisations use a rate schedule for sales taxes (VAT), freight charges, and credit card fees.Configure exchange rates for international currency |
| Exchange Rate | Configure exchange rates for international currency |
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