Overview
This article will explain the Location fields within Property Setup in the Purchasing & Inventory (P&I) module (also known as Adaco). To see other articles on Property Setup, please go to Adaco - Property Setup.
- Go to Property > Setup > Location
The left side menu will show a number of options under the Location heading. See Fig.1.
Fig.1 - Location options on Property setup
Location
Table.1 - Location option descriptions
|
Field Name |
Description |
|
Address Book |
Pre-populated addresses for 'Ship To' and 'Bill To' when raising requisitions and POs within the property. |
|
Contacts |
|
|
Location |
|
|
Outlet |
Configure outlets within the property (See Fig.2 and Outlet Setup Table for details). |
|
Division |
|
Outlet Setup
- Select Outlet from the left side menu to see a list of all Outlets in the system
Fig.2 - Outlet setup
The table below lists and describes all columns displayed on the Outlet setup (see Fig.2).
| Field Name | Description |
| Outlet Number | Outlet Number used within the system |
| Outlet Name |
Name assigned to the Outlet |
| Cost Category | Primary category for all costs to be posted to |
| General Ledger Outlet | Outlet code exported to GL |
| General Ledger Account | Account code exported to GL |
| Guide Sequence | The sequence in which outlet guide is exported: Category - All Products and Recipes are listed by category Location - All Products and Recipes are listed by Location (as configured in Property > Setup > Location |
| Direct Charge | If ticked then the Outlet has the option to tick the Direct Charge option when raising Purchase Requisitions. This will mean Inventory and Cost is sent directly to the Outlet. If not ticked then Inventory and Cost is sent to the Storeroom |
| Inventory | If ticked (but Perpetual is not) then the user has to enter the 'Inventory Quantity' column in the Enter Inventory screen to maintain next month's beginning inventory. If not ticked (and Perpetual is not) the user can't enter Inventory for the Outlet. So the following Period beginning, Inventory will always be '0' |
| Retail Outlet |
Modifies the Inventory Entry screen to include additional retail-specific fields & allows for certain retail-specific reports to be run against it While posting Receivings in Receiving Center, a prompt to print retail labels for all or selected products received will automatically pop-up To be a Retail Outlet, the Outlet must be Direct Charge, Inventory and Perpetual |
| Is Perpetual | If ticked (and in Inventory Cycle) the user has to enter the 'Inventory Quantity' column in the Enter Inventory screen to maintain next month's beginning inventory. If ticked (and not in Inventory Cycle) the system will auto-populate 'Inventory Quantity' in the Enter Inventory screen with current on hand and (if not edited) those quantities will become beginning Inventory for next month |
| Validate Stock | If ticked, disallows negative stock on hand by enforcing the selection under Property > Administration > Property Preferences > Stock Validation Type |
| Revenue Center | Revenue centre number(s) for EPOS feed |
Location Setup
- Select Location from the left side of the menu (see Fig.3)
Fig.3 Location Setup
Table.1 - Location setup field descriptions
|
Field Name |
Description |
|
New |
Click here to create a new location |
|
Details |
To display the details of the selected location, or double click a location to open the details |
|
Delete |
To delete the selected location. Note that you cannot delete a location where inventory exists |
|
Location Number |
Unique location number given during location setup. Note that when a location outlet is created an unassigned location with Location Number 0, Unassigned is automatically created. This location should not be edited and is needed for items in the outlet inventory that have not yet been assigned a location. |
|
Location Name |
Location name given at new location setup |
|
Outlet Number |
The outlet to which the location belongs, a location outlet can have multiple locations |
|
Display sequence |
The sequence number of location(s) within the outlet |
|
Has Inventory |
To indication if items at this location can be included on the inventory guide. Note that locations not checked for Has Inventory cannot be included on the Inventory Cycle |
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