Adaco: Configuring a MICROS 2 Way Interface – Fourth & HotSchedules Customer Success Portal

Configuring MICROS 2-Way Interface Outgoing Feed Configuration

This document will assist in configuring a MICROS 2-Way interface from within the Adaco software. For the MICROS 2 way outgoing feed to work properly, the following sections must be properly configured in the Adaco software. If any of the below sections are missed, those products will not in the feed and thus, not processed when imported into Adaco.

Sections covered:

Property Administration>POS
Product Screen>Retail
Product Screen>POS Fields
Product Screen>Barcode
Outlet Configuration
Outlet Maintain Guides
Label Printing

Property Administration>POS

Please note: Fields highlighted in Red, as per Fig.1, are required fields and if changed, the interface may not work properly.

To view the interface settings, go to Property > Administration > Interfaces > POS

The POS Directory field is used as the location to drop the POS files for Micros to be dropped on Adaco server. The Major Group Scheme and Menu Item Base fields are used to create the Menu Item number for the POS files. The POS Fields Preference File is used for the product screen - if it is not selected users cannot select POS preferences for each retail item. It is important that this file be placed at a location where all necessary users can access it. For example, a shared folder or a shared drive.

Please note: The information displayed in Fig.1 is for informational purposes and does not reflect specific settings for a property.

Fig.1 - POS Interface Details

Product Screen > Retail

Price and PLU for one of the units will need to be entered for the retail product.

Go to Property > Products
Search for and double-click the product or select Details
Select Retail
In the Price field, enter the correct price as per Fig.2

Please note: The bar code needs to have the same unit selected as that which has the PLU information.

In the PLU field, enter the retail product PLU as per the POS system, as per Fig.2

Fig.2 - Retail Product Details

Product Screen > POS Fields

Property will need to choose and fill the Product POS Custom Fields, including the Tax Type, Major, and Family group.

Go to Property > Products
Search for and double-click the product or select Details
Select POS Fields
In the Tax Type, Major, and Family fields, enter the needed information, as per Fig.3

Fig.3 - Product POS Custom Fields

Product Screen > Barcode

Select the barcode for the unit for the chosen PLU number.

Please note: The system will not export any barcodes if the barcode unit is not tied to the unit that is selected for PLU.

Bar code length shouldn’t be more than 12 characters. Refrain from using UPCE0 and UPCE1 bar symbologies as most MICROS scanners will not read bar codes printed with those symbologies.

Go to Property > Products
Search for and double-click the product or select Details
Select Bar Codes
In the Product Detail list, select the correct Detail
Select New
In the Unit list, select the correct Retail Unit
In the Bar Code Symbol list, select the correct bade code symbology (ie. UPCA)
In the Bar code field, enter the bar code number
Save

Fig.4 - Product Bar Codes

Outlet Configuration

The Revenue Center field must be filled in at the outlet.

Go to Property > Setup > Location > Outlet
Double-click the Outlet or select the Outlet and go to Details
In the POS Revenue Center, enter the revenue center from the POS system to link to the correct Outlet in Adaco, as per Fig.5
Save

Fig.5 - POS Revenue Center Field

Outlet Maintain Guides

Product will need to be added to the Guides of an outlet (where revenue center is not blank and Outlet Configuration is completed as per Fig.5). Product will need to be a retail product as per the Product Screen > Retail section above.

Go to Inventory > Maintain Guides
Double-click the Outlet/Location or select the Outlet/Location and go to Details
Navigate to the product, and in the In Inventory Guide check box, enable (check) the box as needed, as per Fig.6
If product is not in the guide, use Add Product to search for and add the product as needed

Fig.6 - Maintain Guide Screen

Label Printing

The MICROS POS system does not recognize bar codes if printed with the checksum flag. When printing labels from Adaco, they should not be printed with the checksum included.

Please note: In contrast, if a bar code that was included with checksum flag was entered in the bar code field at product screen (as per Product Screen > Barcode section above) then include the checksum flag when printing labels with bar codes. This is not controlled by the Adaco software as some users may enter the manufacturer bar code in Adaco that includes checksum.

Go to Report Center > Property Reports
Double-click the Product List with Labels report, or the Retail Labels report
Uncheck the Checksum check box if needed, as per Fig.7

Fig.7 - Checksum check box

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