Adaco: Cleaning Up The Unbilled Receiving Report – Fourth & HotSchedules Customer Success Portal

Cleaning Up the Unbilled Receiving Report

The Unbilled Receiving Report is used to manage goods that have been received onto the system but have not been matched with invoices.

These receivings without invoices should be cleaned down regularly to ensure efficient usage of the system.

Running the Unbilled Receiving Report

Run the report by going to Report Center > Report Module: Accounting and then double-click Unbilled Receiving Report
Enter criteria for the report from the available fields
For Date Range Options, either select Without Dates or if looking to clean any invoices before a certain date Select Starting and Ending Dates
Select Generate to run the report

The report generated should look similar to Fig.1.

Fig.1 - Unbilled Receiving Report

Clearing Unbilled Receivings

To clear the unbilled receivings go to Accounting > Invoices > Invoice Entry – Multiple PO/Invoice
Use the Search button on the left side to bring up a list of Vendors
Select a Vendor - either double-click on the Vendor name or highlight a Vendor and select Details
Select all the Invoices to be cleaned (Fig.2)

Fig. 02 - Invoice Entry (Selecting Multiple Invoices)

Fig.2 - Invoice Entry (Selecting Multiple Invoices)

Enter a Cleaning Invoice reference in the Invoice Number field - e.g. Cancel Unbilled Date
Enter Cancel/Unbilled Receiving as Invoice Type (Invoice Types can be configured in Property Setup > Accounting > Payment Methods)
Enter Invoice Date
Enter Invoice Amount to be cleaned (Fig.3)
Select Post to complete the process

Fig. 03 - Invoice Entry Fields
Fig. 3 - Invoice Entry Fields

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