Cleaning Up the Unbilled Receiving Report
The Unbilled Receiving Report is used to manage goods that have been received onto the system but have not been matched with invoices.
These receivings without invoices should be cleaned down regularly to ensure efficient usage of the system.
Running the Unbilled Receiving Report
The report generated should look similar to Fig.1.
Fig.1 - Unbilled Receiving Report
Clearing Unbilled Receivings
Fig.2 - Invoice Entry (Selecting Multiple Invoices)
The Unbilled Receiving Report is used to manage goods that have been received onto the system but have not been matched with invoices.
These receivings without invoices should be cleaned down regularly to ensure efficient usage of the system.
Running the Unbilled Receiving Report
- Run the report by going to Report Center > Report Module: Accounting and then double-click Unbilled Receiving Report
- Enter criteria for the report from the available fields
- For Date Range Options, either select Without Dates or if looking to clean any invoices before a certain date Select Starting and Ending Dates
- Select Generate to run the report
The report generated should look similar to Fig.1.
Fig.1 - Unbilled Receiving Report
Clearing Unbilled Receivings
- To clear the unbilled receivings go to Accounting > Invoices > Invoice Entry – Multiple PO/Invoice
- Use the Search button on the left side to bring up a list of Vendors
- Select a Vendor - either double-click on the Vendor name or highlight a Vendor and select Details
- Select all the Invoices to be cleaned (Fig.2)
Fig.2 - Invoice Entry (Selecting Multiple Invoices)
- Enter a Cleaning Invoice reference in the Invoice Number field - e.g. Cancel Unbilled Date
- Enter Cancel/Unbilled Receiving as Invoice Type (Invoice Types can be configured in Property Setup > Accounting > Payment Methods)
- Enter Invoice Date
- Enter Invoice Amount to be cleaned (Fig.3)
- Select Post to complete the process
Fig. 3 - Invoice Entry Fields
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