PeopleMatter: Managers: How do I Update Documentation Entered as a Receipt on the I-9?

What is a receipt as it relates to I-9?

• A receipt is a copy of a document presented to verify identity and employment eligibility.
• A receipt may only be accepted for the replacement of a lost, stolen, or damaged document.
• The validity period for a receipt is 90 days from the hire date.
• At the end of the receipt validity period, the actual document for which the receipt was issued must be presented. 

How does a Manager indicate a receipt of a document?

• Managers indicate that a document is a receipt when originally completing Section 2 of the I-9.  
• In this case, Managers click the "This document is a receipt" checkbox within Step 3 of Section 2. 

•  Per USCIS, when a receipt is presented for a list B or C document, EV cases should not be submitted until the actual document is received and the I-9 is completed in reverification.
•  When the employee provides the actual document for which the receipt was presented, the employer must update the employee’s Form I-9 and then create a case in E-Verify for the employee

 

How does a Manager indicate updated documentation for the previous receipt?

• Administrators and Managers can use the I-9 Documentation Dashboard to access individuals who need updated work documentation for receipts on an I-9.  The system will not notify you when a receipt must be updated; you will need to use the I-9 Documentation Dashboard to access this information.

To access the I-9 Documentation Dashboard:

• Click WorkSpaces.
• Under your organization's name, click Administrator.
• The Administrator WorkSpace or HOME tab will appear.  Click I-9 Documentation. 

• A list of Team Members will appear.  The status for each individual will display on the right.
• You can search for a Team Members by name or use Filters to narrow down your search.
  • • Use the I-9 Status filter for Update Work Documentation.

• The Team Member's status will display on the right and appear with Update Work Documentation. Click the information symbol "i" if you need additional details. 

• Click Actions.  Click Update Work Documentation.

• You will be prompted to update the document.  Enter the Document Number and Expiration Date. Continue to complete the I-9 as you normally would.

Related Articles:

• PeopleMatter: How do I Complete Section 2 of the I-9 for a New Hire? (video)