PeopleMatter: How do I enter a Permanent Resident Card when completing section 2 of the I-9?

To complete this process, the Manager must:

1. Ensure the citizenship status and Alien Registration Number/USCIS Number in Section 1 is accurate
2. Enter the correct document number for a Permanent Resident Card. 

Please note: These are two different numbers. 

Entering a Permanent Resident Card

This can be completed using the I-9 Documentation Dashboard

• Select WorkSpaces
• Under your organization's name, select Administrator
• Select I-9 Documentation
• A list of Team Members will appear. The status for each individual will be displayed on the right
• Select Actions > Start I-9
• Section 2 of the I-9 will open > There are four steps to complete

Step 1: Verify the information in Section 1

• When an employee provides a Permanent Resident Card to verify their employment, they should have marked Lawful Permanent Resident as their status in Section 1 of Form I-9. This is the only citizenship status associated with the Permanent Resident Card
• The manager can then verify the employee entered the correct Alien Registration Number/USCIS Number
  • Please note: This number is always different than the document number the manager enters in Step 2 of Section 2 for Form I-9.

Highlighted below is where the number that should be on Section 1 can be found:

Fig.1 - USCIS Number

Please note: If the manager finds any incorrect information in Section 1 of the I-9:

• They can select Send Back To the Employee for Corrections on the bottom left of the screen, which will send an email to the employee to make any changes
• Select Next to move on to Step 2 

Step 2: Enter Documentation Information

• Select the Permanent Resident Card for verification
• Enter Document Title
• Issuing Authority
• Document Number
  • To find the number, review the circled area as shown in Fig.2 below
  • A Document Number is usually 13 characters and starts with three letters
•  Expiration Date
  • The issuing authority is always USCIS.

Fig.2 - Document Number

•  Complete the remaining steps for finishing Section 2 as you normally would

Related Articles

• PeopleMatter: How do I complete Section 2 of the I-9 for a new hire? (video)
• PeopleMatter: Complete Section 1 of the I-9 Form