HS HR and Payroll US: Rehire a Terminated Employee

Overview

A terminated employee can be rehired through the Fourth HR/Payroll system as long as they were marked as Ok to Rehire.  The system will ask users to configure some employment details before launching a new onboarding for the rehired employee. After this, their onboarding status can be tracked just like a new hire.

Rehire Terminated Employees

To rehire a terminated employee, navigate to the Rehire page within Fourth HR/Payroll. This can be selected through the HR | Action menu, or search for the Rehire page in the search bar.

• Locate and select the employee 
  • Search for the employee by their name, social security number, or ID
  • Or select Employee to open a list of terminated employees that are eligible for rehire

Note: Users will not be able to select employees whose Rehire OK flag is set to No on the Employee Details page.

Fig.1 - Locate and select the employee on the Rehire page

• Select the Rehired Employment Status 
  • Typically Active (ACT)

Fig.2 - Rehired employment status selection

• Select the Rehired Employment Type
  • If part time, select VAR PT

Fig.3 - Rehired employment type selection

• Enter the Rehire Date
• Select the Reason Code "OTHER"
• Set the following options for the rehired employee:
  • Choose whether to stop any Voluntary Deductions or Direct Deposits that were previously set up for this employee
  • Benefit (Medical, Retirement, PTO) - Auto-enrolls employees into Medical, Retirement, or PTO plans that have auto-enroll rules configured (this option only works with rehires if the employee does not have an existing Benefit/PTO record)
  • Seniority Date - If appropriate, enter the date to use in place of the Rehire Date when determining the employee’s eligibility for benefit plans
• Select Go to Employee Details to make additional changes and launch Onboarding
• Select Save and Continue

Fig.4 - Completed Rehire page

The system will take you to the Employee Details screen. Make any necessary adjustments to the employee record and select Save & Onboard Now.

The employee will now be in Onboarding!

Fig.5 - Employee Details screen