New Release | Main: LaborTrans Export Improvements, Forecast Manager Day Parts Integration | Oct 2nd 2025

What’s New?

Use the links below to find out more about each item release for Labor Main,  and General Improvements

Release date: 2nd October 2025

Labor Main

• Improved LaborTrans Export Options
  • A new company setting now allows you to exclude rows with zero hours from the LaborTrans export.
    This enhancement keeps your data clean and focused, reducing unnecessary rows and improving reporting accuracy in Fourth Analytics.
• Forecast Manager | Day Parts Integration
  • You can now send Day Parts configuration data from HotSchedules to external platforms like Forecast Manager and AI Forecasting.
    This update keeps forecasting and scheduling aligned with how managers naturally segment the workday, helping teams review insights at the right level of detail and make faster, more intuitive decisions.
• ASC Schedule Score | Improved Configuration Clarity
  • We’ve added helpful explanatory text beneath the header on the ASC Schedule Score Configuration page. This update gives managers clearer context on how unassigned parameters impact their Schedule Score, making configuration simpler and more transparent.

Improved LaborTrans Export Options

Availability

This enhancement is available through a new company setting: LABOURTRANS_EXCLUDE_NEW_WEEK_ZERO_ROWS.
It can be enabled alongside ENABLE_FA_LABOUR_TRANS_DELTA with assistance from Support.

Who It’s For

Designed for data consumers and administrators managing exports to Fourth Analytics.

What’s New

You can now choose to exclude zero-hour rows from new LaborTrans exports.

• Rows with zero hours for new weeks will no longer appear in the file.

• Exception: If an employee had hours in the previous export, their row will still appear even if current hours are zero, ensuring consistent reporting history.

This update helps reduce file size and improves reporting accuracy in Fourth Analytics.

How It Works

Once enabled, new LaborTrans exports will:

• Exclude rows with zero hours for new weeks.

• Retain rows for employees who had hours in the prior export, even if the current week’s hours are zero.

Example:

• If a job role was inactive and had no hours in the last export, its row will not appear in the next file.

• If an employee worked last week but has zero hours this week, their row will remain for continuity in reporting.

Forecast Manager | Day Parts Integration
 

Availability

This feature is available through a new company setting: ENABLE_DAY_PART_EXPORT_TO_AIF.
It applies when AI Forecasting is enabled across all stores in a company.

Who It’s For

Designed for external platforms that consume forecast-related configuration data, such as Forecast Manager and AI Forecasting.

What’s New

HotSchedules now sends defined Day Parts for each store to connected forecasting platforms.
This ensures consistent segmentation of the workday across scheduling and forecasting tools, keeping data aligned and reducing manual review.

The data includes key attributes such as:

• Day Part name

• Day of the week

• Local start and end times (hours and minutes)

• Department info and canonical IDs (Customer, Location)

• SourceSystemId and SequenceNumber

Updates are sent only when Day Parts change at the group level, ensuring each store remains aligned with its group’s configuration.

How It Works

• Day Parts are defined and maintained at the group level in HotSchedules.

• When a Day Part is added or updated, the system automatically sends the revised data to all mapped stores.

• Data is formatted to match AI Forecasting schema requirements and delivered in batch, either at the end of the day or immediately upon change.

• Stores only receive updates when configuration changes occur, minimizing unnecessary data transfers.

ASC Schedule Score | Improved Configuration Clarity
 

Availability

This update is available automatically for all clients with ASC Schedule Score Configuration enabled.

Who It’s For

Designed for managers and administrators who configure or review Schedule Score settings.

What’s New

We’ve added helpful explanatory text below the header of the ASC Schedule Score Configuration page.
This new guidance clarifies how unassigned parameters influence a location’s Schedule Score, making it easier for managers to understand scoring behavior and make informed configuration choices.

How It Works

• When accessing the ASC Schedule Score Configuration page, you’ll now see a short message under the header explaining how unassigned parameters affect the overall score.

• The text provides context directly within the interface—no additional documentation required.

General Improvements

Enhanced PTO Display in Punch Records
The Punch Records page now accurately displays PTO entries with the correct approved date or “All Day” label.
This update ensures a consistent, easy-to-read view that aligns with reporting outputs and improves overall clarity in time records.

Improved Hours Accuracy in PFS Export
Employee hours now sync consistently from HotSchedules to PFS across all pay periods.
This enhancement ensures complete and accurate payroll data for every employee.

Improved Break Designation for Near Real-Time Timecards
Unpaid breaks are now correctly processed in HotSchedules, following the isPaid flag for each timecard.
This enhancement ensures accurate payroll calculations and clearer alignment between scheduled and actual break data.