New Release | Persist Forecast Warning, Overtime Rule, Shift Release for HotSchedules | June 5th, 2025

Release date: 05 June 2025

Labor Main

• Persist Forecast Warning Modal Until Forecast is Complete
  To help managers stay on top of forecasting, the warning modal will now continue to appear each time labor is generated if the forecast is incomplete. This keeps visibility front and center, so corrective actions can be taken before moving forward.
• Week 40/Day 10 [WI Adult & Minor] Overtime Rule
  We’ve added a new overtime rule to support compliance with Wisconsin labor laws. Now, team members under 18 will automatically earn 1.5x their hourly rate if they work more than 10 hours in a single day. The existing 40-hour weekly overtime rule still applies for both adult and minor employees.
• Release Shift to Specific Employee (Web & Mobile)
  

  Need to give away a shift? You can now release it directly to a specific coworker, no swap required. Whether it's a full or partial shift, this update makes shift coverage easier, ensures the right person gets it, and reduces the need for manager involvement.

Release Note Info/Steps

Persist Forecast Warning Modal Until Forecast is Complete

• Enabled by default? - Y
• Set up by customer admin? - N
• Enable via support ticket? - N
• Affects configuration or data? - N
• Roles affected: Managers

Instructions/Screenshots

Previously, the forecast warning might only show up once or behave inconsistently between sessions. Now, it will reliably appear every time labor is generated—until all days are fully forecasted. This ensures you never miss a step and always have the visibility needed to take action. Once your forecast is complete, the warning goes away automatically.

This enhancement is enabled by default, does not require any setup by a customer admin or support ticket, and does not affect any configuration or data. It specifically impacts manager roles.

Week 40/Day 10 [WI Adult & Minor] Overtime Rule

Instructions/Screenshots

What’s New

This rule introduces a dual-criteria overtime calculation:

Weekly Overtime: Any employee (adult or minor) earns 1.5x their regular rate for hours over 40 in a workweek.

Daily Overtime (Minors Only): Minors (under 18) earn 1.5x their regular rate for hours exceeding 10 in a single business day.

This ensures compliance with Wisconsin’s specific labor laws for minor employees, reducing legal risk and improving payroll accuracy. This enhancement requires a support ticket or a customer admin through the ASC. It does impact configuration and specifically impacts manger and ASC Admin roles. 

How to Enable the Rule

In ASC:

• Navigate to Time and Attendance → Pay Rules
• Rule will appear in the list with standard “show details” behavior.

To assign the rule:

• Go to Time and Attendance → Assign Stores to Pay Rules
• Select Store → Click “Assign Pay Rule”
• Select the Overtime dropdown → Choose the new rule
• 

Impacted Areas:

• Timecards/Punches: Overtime hours are included in punch metadata.
• Payroll Reports: Overtime hours appear as expected in reporting outputs.
• Scheduler: Overtime alerts display in the schedule builder if the rule is triggered.

Release Shift to Specific Employee - Web & Mobile

Instructions/Screenshots

Feature Overview

• Shift Release to Specific Employee: Employees can now release shifts directly to a specific coworker, eliminating the need for open pickups or unintended approvals. Functionality is supported on web and mobile. 

• Partial Shift Support: If partial shift pickup is enabled, employees can release part of a shift. The recipient sees only the portion they're eligible to accept.

• Shift Flow Requirements:

  • Recipient must accept the shift (like a swap).

  • Manager must approve the transaction.

  • Once approved, the shift is added to the recipient’s schedule.

Notifications and Messaging

• HotSchedules Messages:

  • Releasing employee receives: "[Pending Pick up]" message.

  • Receiving employee receives: "[Pick up Request]" message.

• Push Notification:

  • Recipient is notified with an Available Shift alert tied to their name.

• Email:
  • No email notifications will be sent for shift releases to specific employees.

Reporting Impact

• Audit & History Reporting:

  • Appears in Schedule Audit Report, Current Shift Release Report, and Release Approval History Report.

  • Logged as a Release (sender) and a Pickup (recipient).

  • For partial shifts, only the portion transferred is visible to the receiving employee.

Schedule & Compliance Considerations

• Regular Schedule Impact:

  • Treated the same as shift swaps.

  • Example: An employee with 40 scheduled hours who releases an 8-hour shift now shows 32 hours on both their regular schedule and work schedule variance records.

• Good Faith Estimate Impact:

  • No impact to hours counted toward Good Faith Estimate since changes are voluntary.

Here's a walkthrough of the functionality: 

1. First you need to release a shift: 

2. Choose to release your entire shift of partial shift. Then select "Release to" drop down menu and choose anyone or a specific co-worker. 

3. After you make your selection then click "Request Release". 

4. Then you will receive a confirmation message! Remember you're still responsible for your shift until the shift is picked up and approved by your manager. 

5. To see the status of the shift pickup select the shift in My Schedule. 

6. The recipient can now "Pick Up" or Decline the shift. 

7. If the recipient will see a confirmation message. 

8. Now all that's left is for the manager to approve the shift swap! 

General Improvements

• HS WebClock Manager Override Fails for Predictability Pay Clients: Fixed an issue where the Reason dropdown was missing during Manager Override attempts using a Global Profile for clients with Predictability Pay enabled.

• ASC User Visibility Reset Across All Locations: Fixed an issue where toggling an employee's visibility at one store unintentionally removed visibility restrictions across all stores. 

• Punch Record Report Showing Incorrect Override Time: Fixed an issue where the Punch Record report displayed the wrong override time for manager overrides.