May 13th, 2025, Release Notes : HS| Main 5.139: Time Off and Request Report Update

Summary

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Release date for all features: May 13th, 2025

Time Off and Requests Report Update 

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No
• Roles affected: - Scheduling Managers

What's Changing?

A new column for "Reason" has been added to the Time Off and Requests Report, providing more detailed information on the reasons behind each time off request. We've also updated column labels to better match the appropriate information. 

Reason for the Change

This change was implemented to provide more transparency for managers, allowing them to view the reason for time off directly in the report. 

Customers Affected

All customers using the Time Off and Requests report will benefit from this change.  

Release Note Info/Steps

The Time Off and Requests Report displays the following information:

• A)  Added Employee Reason column 
• B) Shifted over Employee Comments column 
• C) Renamed Manager Reason to Manager Comments

All changes match the language used in the Create Time Off or Request modal, these changes create consistency within the HotSchedules application. 

General Improvements

Job Code Issue with Reports 

Description:

Reports were showing incorrect job codes, leading to inaccurate data being presented in labor reports. The issue has been fixed, and job codes are now correctly displayed in the relevant reports, ensuring accuracy in labor reporting.  

Employees Can Submit Time Off Requests within Cut Off Limits

Description:

Resolved an issue where employees were able to submit time-off requests within the cut-off limits, which was not the intended behavior. The system has been updated to prevent employees from submitting time-off.  

iOS & AND Roster minor rules. Wrong determination of age range config

Description:

Previously, age range determination was based solely on the shift date relative to an employee’s birthday, causing inaccuracies when birthdays occurred midweek. This led to incorrect threshold applications and badge displays when an employee changed age range during the work week. The logic has been updated to retain the employee’s prior age range for the entire work week in which their birthday falls, ensuring accurate violation alerts and correct badge representation. 

Modal about unsaved data is absent when user logs out without connection 

Description:

In the iOS Legacy Logbook app, the unsaved data warning modal failed to appear when logging out without an internet connection, potentially leading to data loss. This issue occurred inconsistently, typically requiring two logout attempts for the modal to trigger correctly. The defect has been resolved to ensure the unsaved data modal consistently appears before logout when offline. 

iOS Done button is invisible on Library page on iOS 18

Description:

On iOS 18, UI elements on the Library page—specifically the "Done" button, bottom action buttons, and dropdown error indicators—were not rendering visibly, affecting user interaction. This visual defect impaired navigation and error recognition within the module. The issue has been corrected to restore full visibility of these interface elements across supported iOS versions.