March 17th, 2025, Release Notes : HS| Platform 5.135.1 ADP Report Customization

Summary

Select the release feature from the table below to be taken directly to that section of the release note.

Release date for all features: March 17th, 2025

ADP Report Customization | Show Tips Related Data in Different Columns 

• Enabled by default? - No
• Set up by customer admin? - No
• Enable via support ticket? - Yes
• Affects configuration or data? - Yes
• Roles affected: - ASC Users

What's Changing?

Previously, the ADP report displayed different tip earnings (such as CC Tips, SVCCGE, TIPPOOL, and Tips) in separate rows for each employee. Now, these earnings are centralized within a single row, with each tip type having its own dedicated column. The columns retain the same header names as before and appear in pairs. 

Earnings Code (x4, one for each tip type) 

Earnings Amount (4x, each amount immediately follows its related code column) 

This change is available for both ADP default reports and ADP Custom Earnings Code reports and is controlled by an optional setting at both the group level and company level, with group-level settings taking precedence. 

Reason for the Change

By consolidating tip earnings into a single row per employee, this update significantly reduces the number of records per report, making payroll data more structed, easier to read, and simpler to process. Previously, users had to navigate through multiple rows for each employee, making reconciliation more time-consuming. This change enhances clarity and efficiency while maintaining compatibility with both standard and custom ADP reporting structures. 

Customers Affected

Time and Attendance Customers with ADP as their payroll provider. 

Release Note Info/Steps

• Feature Enablement: 
  • This feature is enabled via the HotSchedules Support site by adding "ADP_EASRNING_5_BY_COLUMNS" to either the Company or Group level setting. 
  • Group-level settings take precedence over company-level settings. 
• Updated ADP Report:
  • Tip-related earnings (CC Tips, SVCCGE, TIPPOOL, and Tips) are now displayed in separate columns instead of separate rows. 
    • First "Earning 5 Code/Amount" column pair will display CC Tips ("C" as the default code) 
    • Second "Earning 5 Code/Amount" column pair will display SVCCGE ("SVC" as the default code) 
    • Third "Earning 5 Code/Amount" column pair will display TIPPOOL ("TP" as the default code) 
    • Fourth "Earning 5 Code/Amount" column pair will display Cash Tips ("T" as the default code)
• Supported report Types & Functionality: 
  • The change applies to both default ADP reports and ADP Custom Earning Code reports. 
• Supports All Existing Export Options: 
  • Combine reports into one CSV file (merging multiple locations into one report) 
  • Export by location. 
  • Export multiple locations into a ZIP file. 
  • Works with and without Group level Pay Periods.