March 13th, 2025 Release Notes : HS | Main & Mobile 5.135: Export Updates, Auto Enablement settings and Android Legacy Widget

Summary

Select the release feature from the table below to be taken directly to that section of the release note.

Release date for all features: March 13th, 2025

Paylocity Export

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - Yes
• Roles affected: - ASC Users

What's Changing?

We've added Client Name and Client ID to the Paylocity export for improved data organization. These two new columns will now appear as the first two columns in your report, followed by the existing columns. We've also added the ability for ASC users to generate a single CSV file containing data from multiple store locations. 

Reason for the Change

These enhancements addresses user feedback. By allowing users to generate consolidated reports and providing a more structured column format, the updates save time, reduce manual effort, and minimize errors. 

Customers Affected

All ASC users with Time & Attendance who utilize the Paylocity Export functionality. 

Release Note Info/Steps

To access the new feature: 

• Log in to the ASC
• Select Time & Attendance > Manage Payroll 
• Select Paylocity Export 
• Use the "Combine reports into one .CSV File" checkbox to generate consolidated reports for multiple store locations.
• The export will now generate a single CSV file containing data from multiple store locations. 
• These columns (Client Name and Client ID) are now the first two columns in your report, followed by all your existing columns. 
• A header has not been added to the report. See the screenshot below for reference: 
  • 1 = Client Name 
  • 2 = Client ID                       

Corect LastStatusUpdate in ScheduledShiftStandardExport 

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - Yes
• Roles affected: - Customers utilizing the ScheduledShiftStandardExport (export type 11)\

What's Changing?

The LastStatusUpdate column in the ScheduledShiftStandarExport (export type 11) will now reflect the actual timestamp when a manager makes a schedule edit, instead of showing the shift date. The column will now display the Last Post or Repost date and time, providing more accurate tracking of schedule changes. 

Reason for the Change

This update addresses the issue where the LastStatusUpdate column previously showed the scheduled shift date, which could lead to confusion when shifts were updated in the future. Now, it will show the actual timestamp of when a shift was posted or reposted, ensuring that he report provides accurate status updates and helps track when changes are made. 

Customers Affected

This change will affect all customers utilizing the ScheduledShiftStandarExport (export type 11), especially those who rely on accurate timestamps for tracking schedule edits and ensuring the integrity of shift data reporting. 

Release Note Info/Steps

• The LastStatusUpdate column will now display the Last Port or Repost date and time, reflecting when a shift was actually posted or reposted. 
• The existing formatting will be maintained for the timestamp display. 

Automatic Enablement of Employee Exclusion Settings for Regular Schedule and GFE Customers 

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No
• Roles affected: - Fair Work Week Customers 

What's Changing?

The Employee Exclusion Setting for Regular Schedule settings will now be automatically enabled for customers with the appropriate permissions, so these features will appear by default without requiring manual configuration. 

Reason for the Change

This change eliminates the need for manual configuration of these settings by ensuring they are automatically enabled based on the client permissions, This will simplify setup for customers with the relevant permissions, improving ease of use and consistency across the system. 

Customers Affected

Fair Work Week Customers

Release Note Info/Steps

• ENABLE_GFE_EMPLOYEE_EXCLUSION setting will be automatically enabled for customers with permission Client perm 397 - Staff: Good Faith Estimates or ASC Staff: Good Faith Estimates. 
• ENABLED_REGULAR_SCHEDULE_EMPLOYEE_EXCLUSION setting will be automatically enabled for customers with permission Client perm 396 - Staff: regular Schedule or ASC Staff: Regular Schedule.
• These setting will no longer require manual addition in the company settings. 

AND: Restore Legacy Widget 

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No
• Roles affected: - Android HotSchedules Mobile Application users

What's Changing?

The legacy widget for Android is being restored to address user feedback received via comments on the Google Play Store. This is temporary solution until the widget is modernized. 

Reason for the Change

User feedback indicated a preference for the legacy widget, prompting the restoration to maintain user satisfaction. The modernized version is planned for a later release. 

Customers Affected

This change will affect Android users who rely on the widget. It restores the previously retired code for the legacy version until the future modernization effort is completed. 

Release Note Info/Steps

• The Legacy Android Widget has been restored by re-enabling the retired code. 
• The restoration will remain in place until a modernized widget is released.