March 13th, 2025, Release Notes : HS| Platform 5.135: ADP Reporting Customization & Payroll Reporting Improvement

Summary

Select the release feature from the table below to be taken directly to that section of the release note.

Release date for all features: March 13th, 2025

ADP Reporting Customization | Include First and Last Name 

• Enabled by default? - No
• Set up by customer admin? - No
• Enable via support ticket? - Yes
• Affects configuration or data? - Yes
• Roles affected: - ASC Users 

What's Changing?

A new capability has been added to the ADP Payroll Report, allowing users to request the report to include two additional columns for employee identification: "Last Name" (placed after the "File#" column) and "First Name" (placed after "Last Name"). 

These updates apply to both default ADP reports and ADP Custom Earning Code reports, ensuring consistency across different report formats. 

Reason for the Change

Previously, users had to manually match employee IDs to names, making payroll processing time- consuming and prone to errors. By including First Name and Last Name in the report, users can quickly identify employees without additional lookup steps. This enhancement improved efficiency, accuracy, and overall usability of the ADP report. 

Customers Affected

Time and Attendance Customers with ADP as their payroll provider. 

Release Note Info/Steps

• Feature Enablement: 
  • This feature is enabled vis the HotSchedules Support site 
  • Group-level settings take precedence over company-level settings. 
• Updated ADP Report: 
  • "Last Name" appears after "File #" (Employee ID), followed by "First Name".
• Supported Report Types & Functionality: 
  • The change applies to both default ADP reports and ADP Custom Earning Code reports. 
• Supports All Existing Export Options: 
  • Combine reports into one CSV file (merging multiple locations into one report). 
  • Export by location. 
  • Export multiple locations into a Zip file. 
  • Works with and without Group Level Pay Periods. 

Improve Stores Sorting in Payroll Reporting 

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No
• Roles affected: - ASC Users 

What's Changing?

The list of stores displayed in Payroll reporting is now automatically stored by name using a natural alphanumeric order. The update follows the same sorting behavior already in place in Manager Payroll, ensuring consistency across the platform. 

Reason for the Change

Previously, the sorting logic in Payroll Reporting was not using a natural alphanumeric order by default, leading to users having to manually adjust the sorting each time they access the list. 

By applying natural alphanumeric sorting, this update ensures that the list is displayed in a logical and user-friendly order by default, reducing frustration and improving efficiency when selecting store for payroll reports as well as being consistent with the list shown in Manage Payroll. 

Customers Affected

Time and Attendance Customers. 

Release Note Info/Steps

• Accessing the Updated Store List: 
  1. Navigate to ASC > Time & Attendance > Payroll Reporting 
  2. Populate the required Payroll Reporting fields. 
  3. The store selection list now appears in natural alphanumeric order by default. 
• Sorting Logic: 
  • The store list now follows the same sorting behavior as Manage Payroll. 
  • Sores are ordered logically by both letters and numbers.