January 30th, 2025, Release Notes : HS| Platform & Labor Main 5.132: Custom Earning Codes, GetLaborByPositionAndInterval Enhancement, Forecast Warning & Update Label on Employee Profile

Summary

Select the release feature from the table below to be taken directly to that section of the release note.

Release date for all features: January 30th, 2025

ADP Payroll I Custom Earning Codes

• Enabled by default? - No
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - Yes
• Roles affected: - ASC Users

What's Changing?

Time & Attendance in the ASC now includes ADP Custom Earning Codes. Users can create, view, edit, delete custom earning codes tailored for the ADP payroll system, similar to the existing options for other payroll types(e.g., Paychex, Flex, Paycor, and Paylocity). 

Reason for the Change

This enhancement addresses the need for more tailored payroll reporting. by allowing the creation of ADP-specific earning codes, users can generate accurate and customizes payroll reports that integrate with the ADP system, reducing manual adjustments and the potential for errors during data uploads. 

Customers Affected

All Time & Attendance customers with ADP as their payroll provider. 

Release Note Info/Steps

• Creating ADP Custom Earning Codes
  • "ADP" payroll type is available when creating Custom earning Codes. 
  • ASC Users can define custom earning for the following fields: 
    • D (double Time)
    • S (Special Pay0
    • TSF (Tip short Fall)
    • ADJ (Pay Adjustment)
    • PTO (Paid Time Off)
    • T (Cash Tips)
    • C (Card Tips) 
    • SVC (Service Charge)
    • TP (Tip Pool)
• Viewing ADP Custom Earning Codes: 
  • Created codes are viewable with the same interface and functionality as other earning codes. 
• Editing ADP Custom Earning Codes:
  • Users can edit ADP Custom Earning Codes after creation, but default earning codes remain non-editable.  
• This feature will be temporarily hidden behind a feature flag, until the exportation that uses the ADP Custom earning Codes is fully functional. 

Enhance GetLaborByPositionAndInterval API to Accept Both Types of Store IDs

• Enabled by default? - No
• Set up by customer admin? - No
• Enable via support ticket? - Yes
• Affects configuration or data? - No
• Roles affected: - N/A

What's Changing?

The GETLaborByPositionAndInterval API now supports both Store ID formats (Store ID Num and Alpha Numeric Store ID), adapting to company configurations for improved versatility and integration. 

Reason for the Change

This update makes the API more versatile, reducing integration complexity for companies using different Store IS formats. It eliminates the need for manual adjustments or custom logic, ensuring a smoother data retrieval process. 

Customers Affected

System administrators and developers for companies using Time & Attendance that rely on the GETLaborByPositionAndInterval API for retrieving labor data. 

Release Note Info/Steps

• Full API specification, including request and response examples, will be delivered through the standard channels. 

Forecast Warning if Incomplete on the Forecast & Labor Page

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No
• Roles affected: - Managers

What's Changing?

When a manager clicks "Generate Labor" on the Forecast and Labor page, the system will now check for forecast data for all days in the selected week across all labor drivers (e.g. Sales, Gusts). If any lacks forecast data a warning pop-up will appear, prompting the manager to either cancel or proceed with generating the labor forecast. 

Reason for the Change

To ensure that managers are aware of incomplete forecast data, allowing them to address this missing information before generating labor. this feature improves the accuracy of labor scheduling and aligns with Fourth's commitment to providing user- friendly and reliable forecasting tools. 

Customers Affected

All customers using the Forecast and Labor page for labor scheduling. 

Release Note Info/Steps

Try it out!

New Terms/Acronyms (optional)

1. Navigate to the Forecast and Labor page. 
2. Select the desired week for which you want to generate a labor forecast. 
3. Click on the Generate Labor button.
   • If any day in the selected week lacks forecast data for any labor driver, a warning modal will appear with the following message: "Not all days have a forecast, would you like to continue?"
4. Choose one of the following options: 
   • Cancel: To close the modal and return to the Forecast and Labor page. 
   • Continue: To proceed to the job selection page and generate the labor forecast. 

Update Label on Employee Profile: Meal Break & Pay Status Description

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No
• Roles affected: - Managers

What's Changing?

The labels "Meal Break Rule" and "Employee Pay Status" within the employee profile are being updated to "Meal Break Scheduling rule" and "Pay exception Type,'' respectively. This change ensures that the labels are more descriptive and align with the intended functionality.

Reason for the Change

The updated labels provide better clarity for managers, making it easier to understand the purpose of these fields within the employee profile. 

Customers Affected

All customers. 

Release Note Info/Steps

This update s part of our ongoing effort to enhance the user experience by improving the clarity and usability of our platform. the updated labels will help managers quickly identify and understand the relevant fields in the employee profile.