January 9th, 2025, Release Notes: HS| Labor Main 5.130: Reports, Fair Work Week, Covid-19 Item Removal, Webclock, Scheduler Rolling Overtime and Minimum Wage Updates for 2025

Summary

 

Select the release feature from the table below to be taken directly to that section of the release note.

Feature 1	Feature 2	Feature 3
Data Exports- Employee Data Additional Columns New fields added to the employee Data Report (POSID, Permset and Data of Status Change).	Fair Work Week- scheduler- Consented Filter Enables managers to filter the scheduler for employees who have consented to an extension of their shift via WebClock under Fair Work Week regulations.	FWW: Regular Schedules- Consent required Filter This update introduces a "Consent Required" filter to the Scheduler, allowing managers to limit the display to employees and shifts that require outstanding consent.

Feature 4	Feature 5	Feature 6
Default Alphabetical Order- Labor Positions Labor categories are sorted alphabetically and within each category, labor positions are sorted alphabetically by their short names.	Remove Covid-19 Specifics from Health Survey This release removes references to Covid-19 from the Health survey across various sections of the platform.	WebClock- Default Job selection for Manager Managers using the WebClock Manager override screen can now see job selectors default to the correct job based on employee schedules or primary jobs.

Feature 7	Feature 8	Feature 9
Scheduler- Rolling Overtime Warning across Business Weeks The Scheduler has been updated to include rolling overtime warnings across business weeks, ensuring compliance with Nevada's rolling overtime rule and helping managers proactivity mange shifts to avoid unexpected overtime costs.	ASC- HS Payroll Report and ADP Export- One Single File for all Stores Payroll processing for Time & Attendance customers has been streamlined by introducing the ability to generate a single consolidated file containing information for all selected stores.	Minimum Wages Updates for 2025 In addition to 70 annual wage increases, new cities and counties have implemented minimum wage requirements.

 

Release date for all features: January 9th, 2025

 

Data Exports- Employee Data Additional Columns

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - Yes
• Roles affected: - ASC Users with access to Reports

What's Changing?

The following new columns have been added to the Employee Data Report export: 

1. POSID
2. Permset
3. Date of Status Change: Indicates the date when the employee's status changed to Active, Inactive, or Terminated. 

These columns have been added to the end of the export to maintain the existing structure and ensure compatibility with current workflows. 

Reason for the Change

This enhancement provides admins with additional data points for better workforce management and improves our troubleshooting capabilities. 

Customers Affected

Individuals with access to the ASC Reports. 

Release Note Info/Steps

To access the updated exports: 

• Login to ASC
• Navigate to the Reports section
• Select employee Data Report and Generate Report 
• Download the export file, which now includes the additional columns (POSID, Permset, and Date of Status Change) at the end of the dataset. 

 

 

Fair Work Week- Scheduler- Consented Filter

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No
• Roles affected: - Scheduling Managers adhering to Fair Work Week regulations. 

What's Changing?

A new "consented" option is being added to the Employee Attribute filter in the scheduler. When applied the filter displays only employees who have given their consent for shift extensions via WebClock. 

Reason for the Change

This change aims to enhance scheduling efficiency, ensure compliance with fair Work Week regulations, and provide convenience for mangers by offering a quick and accurate way to identify eligible employees. 

Customers Affected

Scheduling Managers adhering to Fair Work Week regulations. 

Release Note Info/Steps

To use this feature, the following must be configured:

• Company-level setting: ENABLE_WEBCLOCK_PRECONSENT_FOR_SHIFTS must be set to true. 
• Client permission: Permission 5011 (WebClock- WebClock Pre Consent for Shifts) must be enabled. 

To access the filter: 

1. Navigate to the Scheduler, Filter, and open the Employee Attribute filter. 
2. Select the new "Consented" option (located in alphabetical order). 
3. Apply the filter to view only employees who have pre-consented. 
4. Deselected the "Consented" filter to revert to to other selected filters, or show all employees if no other filters are applied. 

 

FWW: Regular Schedules- Consent Required Filter

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No
• Roles affected: - Scheduling Managers adhering to Fair Work Week regulations. 

What's Changing?

A new "Requires Consent" toggle has been added at the top of the Scheduler. When activated, it filters the view to display only employees and shifts that require consent, such as: 

• Work Variance Consent
• FWW- Add Hours Consent
• FWW- Move Hours Consent
• FWW- Right to Refuse (RTR) Consent

this toggle is off by default and must be manually activated and it applied to both Smart and Classic views. 

Reason for the Change

This enhancement streamlines scheduling by providing a focused view for managing shifts that require employee consent. It simplifies compliance with Fair Work Week regulations while improving efficiency.  

Customers Affected

Scheduling Managers adhering to Fair Work Week regulations. 

Release Note Info/Steps

To use this toggle:

1. Navigate to the Scheduler. 
2. enable the 'Requires Consent" toggle at the top of the screen. 
3. The Scheduler will update to display only employees and shifts with pending consent. 
4. To return to the full view, disable the toggle. 

 

Default Alphabetical Order- Labor Positions 

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No
• Roles affected: - Customer accessing forecasting page and have Labor Positions. 

What's Changing?

Managers reviewing forecast projections can now view labor positions sorted alphabetically by their short names, improving clarity and usability on the Forecasting Projections page. 

Reason for the Change

This enhancement addresses usability by ensuring labor positions are clearly and consistently sorted. Managers can now review and mange forecast projections more efficiently, without needing to manually identify and rearrange positions. 

Customers Affected

Customer accessing forecasting page and have Labor Positions. 

Release Note Info/Steps

To validate head to the Forecasting Projections page and view that labor positions are now alphabetically sorted within their respective labor categories. 

Example: We have 4 Labor categories (BOH, FOH, Key, Maintenance), each with Labor Positions assigned: 

• BOH: AM Prep, Dakm, DDish
• FOH: Bar, Busser, Dbar
• Key: Key
• Maintenance: Maintenance

On the Forecasting Projections page, the result should be AM Prep, Dakm, DDish, Bar, Busser, Dbar, Key, Maintenance. 

 

 

Remove Covid-19 Specifics from Health Survey

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No
• Roles affected: - Users with access to Health Survey

What's Changing?

References to Covid-19 have been removed from the Health Survey, ensuring it maintains relevance and usability in a post-pandemic context. Updates were made to the following areas: 

• ASC Company Settings
  • Title Updated to "Health Survey."
  • Definition/Copy: removed covid-19 related context.
• Store Settings
  • General Info: Revised to exclude Covid-19 references. 
  • Employee Survey: Updated header and title to "Health Survey."
• Employee Survey Content
  • Introductory copy and recap modified to generalize health risk evaluation.
• Manager Widget
  • Title: Updated to "Employee Health self Assessment." 
  • Details: References to Covid-19 removed. 
• Mobile Notifications
  • Manager push notifications revised for Health Survey completion context. 
  • Employee reminders generalized to focus on Health survey completion.

Reason for the Change

Customers prefer a generalized Health Survey that evaluates workplace health risks without specific reference to Covid-19, reflecting the reduced pandemic-related restrictions and workplace adjustments. 

Customers Affected

Users with access to Health Survey.

Release Note Info/Steps

These changes modernize the Health Survey, making it broadly applicable to diverse workplace health monitoring needs while maintaining its usability for assessing work eligibility. companies can continue to rely on the survey to manage and evaluate workplace health conditions effectively. 

 

WebClock- Default Job selection for Manager

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No
• Roles affected: - Managers with access to WebClock.

What's Changing?

When managers clock in employees without a scheduled shift, WebClock will now default to the employee's primary job. For employees with scheduled shifts, the job selector will automatically default to the scheduled job for that shift. To further enhance usability, job options are clearly labelled as either "Primary Job" or "Scheduled Job," ensuring managers understand why a particular job is pre-selected. Any additional job options are displayed in alphabetical order. Finally, the job selector interface has been modernized. 

 

Reason for the Change

This update improves operational efficiency and reduces errors in job selection. It provides clear labels for default job selections, enhancing the manager experience and accuracy. 

Customers Affected

Managers with access to WebClock

Release Note Info/Steps

Managers will now find the Webclock Manager override screen more intuitive. Clear labels like "Primary Job" or "Scheduled Job" simplify decision-making while aligning with company standards. For unscheduled shifts, the primary job is pre-selected. For scheduled shifts, the scheduled job is pre-selected. Non-default job options remain accessible in alphabetical order. 

 

 

Scheduler- Rolling Overtime Warning across Business Weeks

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No
• Roles affected: - Managers with access to WebClock

What's Changing?

The Scheduler will now trigger an overtime warning when a shift causes daily overtime across business weeks, as per Nevada's rolling overtime rule. Managers will be alerted when a shift at the end of one week or the beginning of the next causes an employee to exceed 8 hours of work within a rolling 24-hour period. The overtime warning will appear in both the current and adjacent weeks, regardless of the order in which shifts were scheduled. 

Reason for the Change

This improvement ensures that managers are aware of scheduling conflicts that could result in overtime, enabling them to adjust schedules proactively. By providing timely alerts, this feature helps businesses comply with Nevada's rolling overtime rule and reduces unexpected labour costs. 

Customers Affected

Managers with access to Scheduler and adhere to Nevada's rolling overtime rule. 

Release Note Info/Steps

This update enhances the Scheduler's functionality by adding rolling overtime alerts across business weeks. These warnings appear on the Scheduler, helping managers plan more effectively. regardless of the scheduling order, the system will detect and warn about overtime risks across adjacent weeks, ensuring compliance and cost control. 

 

 

ASC- HS Payroll Report and ADP Export- One Single File for all Stores

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No
• Roles affected: - ASC users with access to HS Payroll Report or ADP Report

What's Changing?

Customers using the Time & Attendance will now have the option to generate a single consolidated file for the HS Payroll Report and ADP Report. This feature is available for reports generated in the ASC and the Support Site. Users can select either a consolidated file or individual store files packaged in a zip file, enhancing flexibility. This feature includes background processing for larger report requests and allows report generation at the group or company level, depending on configuration. This update simplifies payroll processing while maintaining existing functionality. 

Reason for the Change

To enhance payroll efficiency by eliminating the need for manual file merging, reducing errors, and providing a more convenient process for customers. By consolidating data into a single file, managers save valuable time and ensure accuracy in payroll processing. 

Customers Affected

ASC users with access to HS Payroll Report or ADP Report

Release Note Info/Steps

Time & Attendance customers can now generate consolidated payroll files, streamlining operations and reducing manual effort. The feature ensures flexibility, allowing users to choose between a consolidated file or individual store files within a zip. Configuration determines the report generation level (group or company), and larger reports are processed in the background to maintain performance. 

 

Minimum Wage Updates for 2025

• Enabled by default? - Partially
• Set up by customer admin? - No
• Enable via support ticket? - Partially
• Affects configuration or data? - Data
• Roles affected: - All hourly

What's Changing?

70 states and cities have updated their minimum wage rates for 2025. These updates have been automatically applied to HotSchedules, so no action is required from customers unless they need to update the wage rates assigned to employees (note: HotSchedules will never automatically change an employee's wage rate). 

Additionally, the following cities and counties have implemented new minimum wage requirements (which will require action on the part of the customer. See Customers Affected, below): 

• Boulder Colorado (city) minimum wage will begin on January 1st, 2025. This is separate from the existing Boulder County rate which does NOT include Boulder (city). 
  • Minimum Wage: $15.57
  • Tip Credit: $3.02
  • Tipped Cash Wage: $12.55

For more information visit this website: www.bouldercolorado.gov

• King County Washington is phasing in minimum wage requirements beginning January 1, 2025
  • Large Employers > 500 employees: $20.29
  • Small Employers 15- 499employees: $18.29
  • Exempt Employers < 15 employees: $17.29

* Some other restrictions apply

For more information visit this website: www.kingcounty.gov

 

Customers Affected

Customers with locations in Boulder, CO, or King County, WA, will be impacted by the new wage requirements. To Update your minimum wage assignment, please open a support ticket. 

While this update is generally a Time & Attendance function, ensuring the correct minimum wage assignment may also impact other reports in HotSchedules.