November 21st, 2024, Release Notes: HS| Mobile & Main 5.127: Mobile My Schedule Refresh, Labor Budget Tab & WebClock Effective Date Check

Summary

Select the release feature from the table below to be taken directly to that section of the release note.

Release date for all features: November 21st, 2024

Mobile: My Schedule Refresh

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No
• Roles affected: - iOS and Android mobile app users. 

What's Changing?

Experience a fresh look for My Schedule with the latest app update! Enjoy an improved view of your shifts, enhanced visibility when working across multiple locations, and easily view all available shifts for the day. 

Reason for the Change

Update the look and feel of the mobile app!

Customers Affected

All iOS and Android mobile app users supported device versions: iOS 16.1+ and AND 5.0+.

Release Note Info/Steps

To access the new My Schedule functionality, update to the latest version of the HotSchedules app: 

• Android: Version 5.51 - 1698
• iOS: Version 5.5.2

Salaried Labor- Labor Budget Tab

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - Yes
• Roles affected: - Scheduling Managers with permissions to view salaried employees.

What's Changing?

The Labor Budget tab now included distinct rows for Scheduled Salary and Scheduled Hourly labor, offering a clearer breakdown on labor costs:

• Scheduled Hourly: The existing Scheduled row has been relabeled to reflect hourly labor. 
• Scheduled Salary: A new row that displays salaried labor costs, even if salaried employees are not scheduled. 
• Projected Total: The Projected row has been renamed to represent the combined costs of salaried and hourly labor. 

These updates apply to the Labor Percent, Labor Hours, and Labor Cost views, ensuring accurate variance calculations and compliance with the Perm Set view pay hierarchy. 

Reason for the Change

This enhancement provides a comprehensive and transparent view of labor costs, helping users better manage and analyze labor expenses for both salaried and hourly employees. 

Customers Affected

customers with Labor Optimization. 

Release Note Info/Steps

To view the new structure: 

1. Login into HotSchedules 
2. Navigate to Scheduling 
3. Navigate to Labor Budget 
4. Review the new row structure:
   • Scheduled Hourly and scheduled Salary rows are listed separately.
   • Projected Total reflects the combined costs of both rows. 

WebClock- Job Effective Date Check

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - Yes
• Roles affected: - WebClock users with TA_ADVANCED enabled

What's Changing?

WebClock now includes a job effective date validation to prevent employees from clocking in for jobs that have not yet started. If the current date if before the job's start date, the job will not be available for clock-in. 

This change is only applicable when TA_ADVANCED is enabled and ensures that employees are only able to clock in for jobs they are currently assigned. Employees can still be scheduled for future jobs without restriction. 

Reason for the Change

This update reduces payroll and scheduling discrepancies by ensuring employees only clock in for jobs that have already started, improving scheduling accuracy and payroll integrity. 

Customers Affected

WebClock users with TA_ADVANCED enabled who manage scheduling and timekeeping. 

Release Note Info/Steps

To validate this feature:

1. Clock in using WebClock
2. Ensure that jobs with future start dates are not available for clock-in. In this case Floor Host is not available in the drop-down menu since the effective date is in the future.