August 31st 2023, Release Notes: HS| Time & Attendance 5.79:Premium Pay Text Update, Punch Records Prevent Pay Locking, Meal & Break Rule Text Update & WebClock Pre-Consent Question Update

Summary

Select the release feature from the table below to be taken directly to that section of the release note.

Release date for all features: August 31st, 2023

Premium Pay Configuration Text Update

• Enabled by default? - No
• Set up by customer admin? - No
• Enable via Support ticket? - No
• Affects configuration or data? - No

• Roles affected: - ASC users with access to the Premium Pay Configuration Card

What's Changing?

There has been a revision to the Premium Pay Configuration rate factor text within the ASC from 1.5 to 0.5

When calculating overtime within HotSchedules, by default HotSchedules will include all regular hours of pay including the hours that exceed the overtime threshold: 

Example: At a rate of 10 dollars per hour, if the employee works 41 hours (1 hour of overtime) they will be paid $410.00 as the extra regular hour that exceeds the 40hrs a week overtime threshold is also included in the regular, making the overtime calculation

($10 per hour x 0.5 ) which will bring the total to $415.00

Customers Affected

Time and Attendance Customers who have ASC users with access to the Premium Pay Configuration Card

Punch Records- Prevent Pay Periods Locking for Pending Pay Exceptions 

• Enabled by Default? - No
• Set up by customer Admin? - Yes
• Enable via Support ticket? - No
• Affects configuration or data? - Yes
• Roles Affected: - Management/Reviewers 

What's Changing?

When enabled within the ASC the system will not allow the pay period to be manually locked when there are pending reasons for Pay Exceptions.

At the end of a pay period when pending reasons are present for Pay Exceptions it will provide a notification to the user to update the reason types for the pay exceptions before allowing them to manually lock the pay period.

Upon clicking the link to Review Pay Exceptions the user will be taken to the Pay Exceptions area where they can fill in the reasons for the Pay Exception and when all of the Pay Exception reasons have been completed or when there are no longer any pay exceptions with pending reasons they will be presented with an option of “Success” and to return to the punch records page to continue locking the Pay Period:

This option only appears when the user arrives at the pay exceptions screen from a pay period that cannot be locked that alerts the user to review Pay Exceptions via the link on the Punch Records page.

Reason for the Change

This will help prevent the occurrence of pending reasons being present on Pay exceptions after the pay period is locked to ensure pay items are included in pay.

Customers Affected

Time and Attendance Customers with Pay Exceptions Enabled

Release Note Info/Steps

Currently this does not Function with the Auto Lock Pay Period, Bulk Lock/Unlock or Locking of Prior Day functionalities.

To Enable: Configurable within Above Store Console (ASC – Configure – Company settings)

To Disable: Configurable within Above Store Console (ASC – Configure – Company settings)

Meal & Break Rule Configuration Text Update

• Enabled by Default? - No
• Set up by customer Admin? - No
• Enable via Support ticket? - No
• Affects configuration or data? - No
• Roles Affected: - ASC users with access to the Meal/Break Pay Exception area.

What's Changing?

In the Above Store Console, within the Meal & Break Pay exception configuration we have updated the text to be clear from “Regular Rate of Pay – to – 1 Hour Regular Rate of Pay, so that it was clear that this selection is for 1 Hour.

Customers Affected

Time and Attendance Customers who have ASC users with access to the Time and Attendance Pay Exception area.

WebClock Pre-Consent Question Update

• Enabled by Default? - No
• Set up by customer Admin? - No
• Enable via Support ticket? - No
• Affects configuration or data? - No
• Roles Affected: - Employees who reside within a FWW location who must consent to shift changes.

What's Changing?

There has been a revision to the WebClock Pre-Consent Question for clearer understanding of what the employee is consenting too at the beginning of their shift.

Customers Affected

Time and Attendance Customers using FWW Consent and WebClock.