July 11th 2023, Release Note: WFM UK | ATS: Vacancies Page Improvements, Hide Past Applications, Preview .docx CVs

Summary

Release date:  July 11th, 2023

'Vacancies' Page Improvements

• Enabled by Default? - Yes
• Set up by customer Admin? - No
• Enable via Support ticket? - No
• Affects configuration or data? - No

What's Changing?

The Vacancies page will now display all open vacancies by default. Listed vacancies can also be sorted by Location and/or Role.

Reason for the Change

To present candidates with a quick and convenient view of all vacancies - they no longer have to run a search to do so. Ordering by Location and/or role further improves the user experience.

Customers Affected

All ATS customers.

Release Notes/Steps

When a candidate goes to the Vacancies page, they will see all open vacancies, rather than having to search first.

• Vacancies can be sorted alphabetically by Location and/or Role

Fig.1 - Vacancies, 'Location' and 'Role' sorting

Hide Previous Applications on 'My Applications' Page

• Enabled by Default? - No
• Set up by customer Admin? - No
• Enable via Support ticket? - Yes
• Affects configuration or data? - No

What's Changing?

The option to hide the section which displays 'Past Applications' within the 'My Applications' page on the Candidate portal.

Reason for the Change

To allow for better customisation of the 'My Application' view for candidates

Customers Affected

All ATS customers.

Release Notes/Steps

• Submit a request with Fourth's support team to have the 'Past applications' section hidden for your candidates

When the setting is applied and a candidate goes to My applications, the page will not display any of the previous vacancies that they applied for and have since closed - as shown in Fig.2.

Fig.2 - Hidden 'Past Applications'

Preview '.docx' Format CVs

• Enabled by Default? - Yes
• Set up by customer Admin? - No
• Enable via Support ticket? - No
• Affects configuration or data? - No

What's Changing?

The ability to preview .docx format CVs in the candidate Application page within the Admin portal

Reason for the Change

Before this release, only PDF CVs could be previewed.

Customers Affected

All ATS customers.

Release Notes/Steps

When a candidate applies for a vacancy, their application goes to the 'Application Review' step, where the hiring manager reviews and decides on the next steps.

• Go to ATS > Vacancies and select a Vacancy
• Expand the applications section to show the applicant summary boxes for all candidates who have applied
• To preview a candidate's CV, select the CV button, as shown in Fig.3

A preview of the CV will open in a new tab within the browser - this applies to CVs in .docx and PDF format.

The CV preview can also be seen on a candidate's main Application page.

• To view the main Application page, select the 'process' arrow from within the applicant summary box (Fig.3)

Fig.3 - Applicant summary box - CV preview/process candidate

• Then go to the Documents tab and select the View icon, as shown in Fig.4

Fig.4 - Previewing a CV from the Documents tab on the Application page