RME - Replace in Recipes

Overview

This article describes how to carry out a 'Bulk Replace' in recipes. This tool allows users to replace a single ingredient or sub-recipe with multiple items, change quantities of the same ingredients and specify affected recipes. Completing such tasks in a mass operation makes this a useful tool.

Considerations

Before completing any replacements, please consider the following:

• Ensure that replacement items have like-for-like conversions as the current ones
• If using nutritional information, ensure the replacement ingredients have nutrition information added to enable them to feed through to recipes
• Consider any nutritional or allergen information that will be impacted by the replacement

Replace in Recipes

• Go to the admin tab and select Tools from the drop-down

Fig.1 – Admin > Tools

• Select Replace in recipes

Fig.2 – Replace in recipes

• The default group will be selected but can be changed if necessary
• To search for an item that is to be replaced, use the [select...] button

Fig.3 -  Selected group and the [select...] button

• Search for and select the required item that is to be replaced

The item will then appear in the 'Selected Items' list.

• Update the Qty and Unit as required and then select OK

Fig.4- Selecting an ingredient

The item will then be displayed on the Replace in Recipes screen.

Repeat the same process, this time selecting the item that will be used as the replacement.

• Use the [select...] button, as shown in Fig.5

Fig.5 – Selecting a replacement ingredient

• Search for and select the required item to be used as the replacement
• Update the Qty and Unit as required and then select OK

Fig.6 – Replacement ingredient search

• Select Next

If no replacement item is selected, the 'item to be replaced' will be removed from selected recipes.

Fig. 7- Ingredient selection

A list of all batches and recipes where the selected item (to be replaced) is used will be displayed.

• Use the Remove? tick boxes to select individual or all recipes from the list provided
• Use the wastage tick boxes to choose whether wastage should be included or excluded from the recipe
• Then select next

Fig.8 – Selecting recipes and wastage

A summary of selected batches and recipes will be displayed. Flags can be used to identify affected recipes and batches by this change to other users.

• Select a flag and set an expiry date for it

As standard, red flags will archive items when set against them. Choose an alternative colour flag to highlight changes only.

• Then select perform remove and confirm the action

Fig.9- Summary of changes and adding flags

All updates to recipes will then take effect. The example below in Fig.10 shows a blue flag to highlight the change.

Fig.10 – New recipe with highlighted change