Introduction of a new permission that restricts users from being able to amend the calculations of tronc payments allocated to employees.
Release date: 14th May 2020
Reason for Change
If troncmasters are responsible for deciding how money is distributed, it may not be appropriate for Managers or Assistant Managers to have the access to make changes to the amounts allocated. This will also help customers to manage their tronc payments within HMRC guidelines.
HMRC’s guidance on Tronc Funds can be found here: https://www.gov.uk/guidance/employee-gets-tips-gratuities-or-service-charges-through-a-tronc
All Tronc 2 customers.
The new User Access permission in the Tronc 2 module restricts a user’s ability to omit payments, add or deduct extras, and refresh the data.
To view the new permission within the Permissions template:
- Go to Tronc2 > Users > Templates
- Select a Template and then Assign Permissions
The new User Access permission can be found in the ‘Payments’ section and is named Restrict the ability to amend employee payments.
Fig.1 - Assign Permissions Template
To view the new permission within an individual’s user access:
- Go to Tronc2 > Users > Assign User Access
- Select an employee
- Select User Profile
The permission can be found in the ‘Payments’ section – see Fig.2.
Fig.2 - Assign User Permissions
When the permission is selected under either view, when accessing Employee Payments the relevant users will not have access to amend employee tronc payments that are due to be paid.
- To view employee payments, go to Tronc2 > Payments > Employee Payments
- Select the Fund
With the new permission enabled, the follow fields will become un-editable:
Fig.3 Employee Payments – Omit, Refresh, and Extras/Deductions un-editable
Users will still be able to submit the Tronc2 fund to payroll as normal.