Adaco: User Audit Report – Fourth & HotSchedules Customer Success Portal

User Audit Report

The User Audit Report is used to see the last time a user logged in, unsuccessful log-ins and if the password has been reset.

To run this report, go to Report Center > Property Reports > User Audit Report.
To open the report criteria screen, double-click User Audit Report or select the report and click Run Report, as per Fig.1.

Note: The User Audit Report can also be run at the Central Purchasing property.

User Audit Report
Fig.1 - Running the User Audit Report

Report Criteria:

Enter report criteria below to get desired results, as per Fig.2 below.

User Audit Report Criteria
Fig.2 - Report Criteria for the User Audit Report

Fields	Description
Audit Date	From: Select a starting date. Through: Select an ending date.
Report Options	All Users: generates the report with all users’ activities. Selected Users: generates the report with only the chosen user(s') activities. When selected the Display Deleted Users option becomes available. This will allow the selection of users previously removed from the User Center, as seen in Fig.3. Fig.3 - When 'Selected Users' is chosen, the Display Deleted Users option becomes available
Sort By	Date: sorts the report by the day the change occurred. Logon Name: sorts the report by the users’ username. Change Type: sorts the report by the type of change.

Report Results

When the User Audit report is generated, the result should look similar to Fig.4.

User Audit Report
Fig.4 - User Audit Report results

Fields	Description
Logon Name	The username.
Full Name	The full name associated with the username.
Change Type	Provides what sort of change was made. Shows only Created, when the user was first created in the database, and everything else will show as Modified.
Attribute	Defines what change was made. Last successful login Unsuccessful login attempts, and the count Password changes Full Name Title Department Email address Phone and Fax Numbers Adding and removing outlets Changing primary property Changing default segment Adding or removing Needs Allowed Route (True/False) Adding or removing Routes for Needs Allowed Routes Adding or removing Receive Rejection Notifications (True/False) Adding and removing Review/Approve/Final Approve roles (True/False) Changing approval limits Adding and removing user groups.
Old Value	What the value was prior to being updated/changed.
New Value	What the value currently is post the update/change.
Date	The date the change took place.
Time	The time the change took place.
User	The username of who performed the change.
Total Number of Changes:	Provides a count of how many changes have been made to the user in the time period selected.

In addition, when the User Audit report is generated at Central Purchasing, the result should look similar to Fig.5.

User Audit Report at CP

Fig.5 - User Audit Report results when generated at Central Purchasing

Fields

Description

Property #

Displays the property number of where the change was made to the user.

The property number can be found at the child property under Property > Administration > Property Preferences > General.
Property numbers only appear if the modification pertains only to that property, i.e. logins and password changes are not property specific.

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