Returns Material Authorization
The Returns Material Authorization report is used to print, view, save, export/e-mail open Returns Material Authorizations.
- To run this report, go to Report Center > Purchasing Reports > Returns Material Authorizaton
- Double-click Returns Material Authorization report or select the report and Run Report to open the report criteria screen, as per Fig.1
Note: The Returns Material Authorization Report can also be run at the Central Purchasing property.

Fig.1 - Running the Returns Material Authorization report
- Enter report criteria below to get desired results, as per Fig.2.

Fig.2 - Report Criteria for the Returns Material Authorization report
Fields | Descriptions |
Summary | When enabled, the PO Layout option disappears and the return orders will be summarised. |
Report Type |
Unprinted Purchase Order: any currently open return orders that have not yet been printed. Date Range: calendar drop-down menus will appear to allow beginning and ending dates to be chosen. Selected Purchase Order: allows a choice of one or more open return orders, regardless of whether the order has been printed already. |
Sort Order |
Line Number: will generate the report with the products listed numerically by the line number. Description: will generate the report with the products listed alphabetically by the product name. |
PO Layout |
Default P.O.: displays the default purchase order format. If the property has any custom purchase order layouts, they will appear by name below the Default P.O. |
Report Results
When the Returns Material Authorization report is generated, the result should look similar to Fig.3.

Fig.3 - Returns Material Authorization Report results
Fields | Description |
Order Number: | The Adaco number of the return order. |
Order Date: | The date the return was created. |
Delivery Date: | The date specified when the return order was created. |
Phone: | The phone number defined on the Vendor Master, located Property > Vendors. |
Fax: | The fax number defined on the Vendor Master, located Property > Vendors. |
Vendor RMA# | The Returns Material Authorization number put into the RMA Number* field on the return order. |
Vendor: | The name and Adaco number of the vendor. |
Ship To: | The selected shipping address, from the address defined under Property > Setup > Location > Address Book. |
F.O.B: | Displays what was entered into the F.O.B. field on the return order. |
Ship Via: | Displays what is entered into the Ship Via field on the Vendor Master. |
Payment Terms: | Displays what is entered into the Terms field on the Vendor Master. |
Supplier A/C No.: | Displays what is entered into the Customer Reference # field on the Vendor Master. |
Line | The line number associated with the product(s) on the return order. |
Product | The Adaco number of the product. |
Product Description | The name of the product. |
Vendor Ref | The Vendor Product Number associated with the product. |
Purchase Unit | The product's unit information is displayed as PurchaseUnit [PackSize PackUnit (SubPackSize SubPackUnit)]. |
Quantity | The amount of the product being returned. |
Price | The current purchase cost associated with the product on the Product Master. |
P. Unit | The purchase unit for the product as defined on the Product Master. |
Cost | The extended cost of the amount of the product being returned.
|
Attributes | Displays the retail attributes associated with the product, located under Property > Products > Retail. |
Purchase Info | Displays what has been entered into the Purchase Info field on the Product Master. |
Line Comments | Displays what has been entered into the Comments field for the product on the return order. |
Net Purchase Order Total | The sum of the amounts in the Cost column. |
Discount | The amount entered into the Discount field on the return order. |
Rates | If any Rate Schedules are assigned to products, the amount of the rate will appear along with the name of the rate. |
PO Total Amount | The total of the return order.
|
Requisition | The Adaco number for the purchase requisition, if the purchase order was created from a purchase requisition. |
Outlet | The Adaco number for the outlet. |
Outlet Name | The name of the outlet. |
Approver | The name of the user who approved the purchase requisition. This field will only appear if it is enabled under Property > Administration > Property Preferences > Purchasing > Display Name. |
Final Approver | The name of the user who final approved the purchase requisition. This field will only appear if it is enabled under Property > Administration > Property Preferences > Purchasing > Display Name. |
Requisition Creator | The name of the user who created the purchase requisition. This field will only appear if it is enabled under Property > Administration > Property Preferences > Purchasing > Display Name. |
PO Creator | The name of the user who created the purchase order. This field will only appear if it is enabled under Property > Administration > Property Preferences > Purchasing > Display Name. |
When the Returns Material Authorization report is generated with the Summary option enabled, the result should look similar to Fig.4.

Fig.4 - Returns Material Authorization Report results when Summary option is enabled
Field | Description |
Ordered Qty | The amount of the product being purchased on the purchase order. |
Purchase Price | The cost of the product being purchased. |
Purchase Value | The total cost of the amount of product being purchased.
|
Grand Total | The sum of the Purchase Value column. |
An additional field is present when generating the Returns Material Authorization Report at Central Purchasing, as can be seen in Fig.5 below.

Fig.5 - Report Criteria for the Returns Material Authorization when generating at Central Purchasing
Fields | Description |
Property | Allows the choice of a property that is connected with the Central Purchasing property. |
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