Adaco: Receiving Document Report

Overview

Receiving Document Report
 

• To run this report, go to Report Center > Receiving Reports > Receiving Document Report
• To open the report criteria screen, double-click Receiving Document or select the report and then Run Report, as per Fig.1

Report Criteria

• Enter the required report criteria below to get desired results, as per Fig.2 below.

 
Fig.2 - Report Criteria for the Receiving Document Report​
 

Fields	Description
Select Options	Unprinted Receiving Documents: Shows the orders that have never had the Receiving Document generated/printed before Delivery Date Range: Activates the Date Range Option field and can generate the report by a specific date range (e.g. 03.12.2014-04.02.2014) or by a period Selected Orders: Populates all the purchase orders that are still open or have not been fully received
Date Range Option	Select Start and Ending Dates: Generates the report with the selected date range Date Range by Period: Generates the report with the selected period according to the fiscal calendars defined at Property > Setup> Accounting > Fiscal Calendar
Product Sort Order	Line Number: Sorts the products according to Item Line Number Description: Sorts the products according to Product Description
Group By	By Vendor: Arranges the orders by vendor name (numerical names appear before alphabetical) By Order Number: Arranges the purchase order numbers in ascending order
Display Type	Cumulative: All outlets Individual Outlet: Specific outlets
Filter By	All Ship To Addresses: All orders will show Selected Ship To Addresses: Only orders with the selected Ship To address will show
Show All Items	Displays the fully received items which are on the purchase order.
Display Header On All Pages	Shows the hotel image and Receiving Document title on every order
Use Purchase Info as Receiving Unit	Shows the purchase information from the product master as the receiving unit designator
Include Barcodes	A visual indicator that a barcode has not yet been entered for particular items so the Receiving team knows to make that part of their activity on the particular delivery To confirm by scanning the physical product & Receiving Document barcode to confirm they both show the same item in the Fourth App
Show Original Purchasing Information for Catch Weights	The quantity columns will display as they were ordered on the purchase order

 

Report Results

When the Receiving Document Report is generated, the result should look similar to Fig.3.

Fig.3 - Receiving Document Report results
 

Fields	Description
Document Map (top-left corner)	Allows selection of specific purchase order(s).
Vendor	Displays the vendor number and name.
​Bill To	Displays the chosen 'Bill To' address, which is set up under Property > Setup > Location > Address Book​.
Ship To	Displays the chosen 'Ship To' address, which is set up under Property > Setup > Location > Address Book.
F.O.B. Comments	Freight on Board comments.
Ship Via	Displays what is written in the 'Ship Via' field on the Vendor Master.
Order Number	Displays the purchase order number.
Order Date	Displays the Created Date of the purchase order.
CP PO	Displays 'Yes' if the purchase order was sent to Central Purchasing, otherwise displays 'No'.
PO Creator	Displays name of the user who created the purchase order, whether processing it from a purchase requisition or creating it directly.
Phone	Displays the vendor's phone number from the Vendor Master.
Fax	Displays the vendor's fax number from the Vendor Master.
Delivery Date	Displays the specified delivery date.
Comments	Displays text from the 'P.O Comments' field on the purchase order in the Purchasing Center.
Line Number	Assigned to the product and can be sorted by it.
Product	The Purchasing & Inventory product number.
Product Description	The product name.
Retail Attributes	Displays the retail attributes assigned on the Product Master.
Vendor Ref.	Shows the Vendor Product Number.
Rec. Unit	Shows the purchase unit of the product, unless it is a Catch Weight product.
Quantity	Ord.: Shows ordered quantity. Rec.: Shows received quantity. Rem.: Shows remaining quantity. Cur. Rcpt: Can manually write in the quantity received (when the report is printed out). Price Ord.: Product cost at the time of placing the purchase order. Rec.: If different, can manually write cost of goods received.
Price	Ord.: The vendor price for the product. Rec.: Can manually write in the received cost.
Total Cost	Displays the total cost of the product remaining. Calculation: TOTAL COST = QUANTITY REM. x PRICE ORD.
Net Purchase Order Amount	Displays the total cost received for all products on the purchase order without taxes or extra charges. Calculation: NET PURCHASE ORDER AMOUNT = TOTAL COST + TOTAL COST
Total Purchase Order Amount	Displays the total cost received for all products on the purchase order including taxes and extra charges. Calculation: TOTAL PURCHASE ORDER AMOUNT = NET PURCHASE ORDER AMOUNT + ANY TAX/EXTRA CHARGES
Received By:	A field that may be written in when the report is printed out.
Date:	A field that may be written in when the report is printed out.
Account Number	The Purchasing & Inventory account number assigned to an account.
Account	The name of the account.
A/P Account No.	The accounts payable account number assigned to the account in Purchasing & Inventory.
Amount	Displays the total amount received to the account.

Please note: If the flags Approver, Final Approver, Requisition Creator, or Purchase Order Creator are enabled in the Display Name list (located at Property > Administration > Property Preferences > Purchasing), then the following additional information will display (as seen in Fig.4).

 

Fields	Description
Requisition	If the purchase order was created from a purchase requisition, the number of the purchase requisition will appear here.
Outlet	The Purchasing & Inventory outlet number.
Outlet Name	The outlet name.
Requisition Creator	If there was a purchase requisition, the name of whoever created it would appear here.
Approver	If the purchase requisition went through an approval routing, the name of the approver will appear here.
Final Approver	If the purchase requisition went through an approval routing, the name of the final approver will appear here.

 

Fig.4 - Receiving Document Report results with requisition approval