Adaco: Receiving Report – Fourth & HotSchedules Customer Success Portal

Receiving Report

The Receiving Report is used to summarize the goods/services received for a specific period. It is available for all receiving or by selected user logins. Selected user logins refers to those responsible for updating purchase orders with receiving data.

To run this report, go to Report Center > Receiving Reports > Receiving Report
To open the report criteria screen, double-click Receiving Report or select the report and click Run Report, as per Fig.1

Fig.1 - Running the Receiving Report

Report Criteria:

Enter report criteria below to get desired results, as per Fig.2.

Fig.2 - Report Criteria for the Receiving Report

Fields	Description
Date Range Options	Select Start and Ending Dates: shows all the purchase orders that fall into the selected date range. Date Range by Period: generates the report with the selected period according to the fiscal calendars defined at Property > Setup > Accounting > Fiscal Calendar.
Select Outlet	Shows all or selected outlets.
Invoice Selection	Both: shows both unbilled and closed invoices. Unbilled Invoice: shows purchase orders that have not had an invoice applied. Closed Invoice: shows purchase orders that have invoices applied.
User Selection	Shows all or selected users.
Include Account Allocation per Receiving	Shows the cost amounts for each account in the purchase orders.
Include Invoice Type	Shows the type of invoice that was applied to the purchase order when received, e.g. accounts payable.
Include General Ledger Information	Shows the general ledger account number and the Adaco number of the ordering outlet on the purchase order.

Report Results

When the Receiving Report is generated, the result should look similar to Fig.3.

Fig.3 - Receiving Report results

Fields	Description
PO. No.	The purchase order number.
Vendor	The vendor number.
Vendor Name	The vendor name.
Rec. Date	The receiving date.
Rec. No.	The receiving transactions for an individual purchase order.
Outlet	No.: the outlet number. Name: the outlet name.
Extended Cost	Total quantity times the total cost received.
Inv. Rates	Rates applied to products in the order that are included in inventory.
Non Inv. Rates	Rates applied to products in the order that are not included in inventory.
Receiving Amount	The extended cost plus the non-inventory rate.
Invoice No.	The number of the invoice applied to the purchase order.
Invoice Date	The day the invoice is applied to the purchase order.
Total	The cost amount of each purchase order added together for each column, e.g. all the amounts under Extended Cost are added together to arrive at the total amount for that column.
Vendor Rate Charges Not Included In Inventory	A charge that does not apply to the inventory.
Total Vendor Rates	The cost amount of rates added together.
Non Vendor Rate Charges Included In Inventory	A charge that applies to the inventory.
Total Inventory Rates	The cost amount of rate added together.
Category Recap	Category Number: the Adaco number assigned to the category. Category Description: the name of the category. Amount: the cost amount applied to the specific category. Category Total: the cost amount for each category added together.
Account Recap	A/P Account No.: the account cross-reference number. Account No.: the Adaco number assigned to the account. Account Description: the name of the account. Total: the total cost amount received of the purchase order. Billed/Cancel: purchase orders that have been received with an invoice applied. Unbilled: purchase orders that have not been received with an invoice. Account Total: the cost amount for each account added together.

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