Adaco: Inter Property Transfer Recap Report – Fourth & HotSchedules Customer Success Portal

Inter Property Transfer Recap

The Inter Property Transfer Recap report is used to see the details of transfers posted between properties for a given time frame or period.

To run the Inter Property Transfer Recap go to Report Center > Requisition Reports > Inter Property Transfer Recap
To open the report criteria screen double-click Inter Property Transfer Recap or select the report and click Run Report, as per Fig.1

Fig.1 - Running the Inter Property Transfer Recap Report

Report Criteria

Enter report criteria below to get desired results, as per Fig.2

Fig.2 - Report Criteria for the Inter Property Transfer Recap Report

Fields	Description
Selection Type	Selected Outlet [default] Outlet Categories
Outlet Categories	If Selection Type= Outlet Categories will list the available outlet categories to choose from. If Selection Type= Selected Outlet will list the available outlets to choose from.
Date Range Option	Select Start and Ending Dates: shows all the purchase orders that fall into the selected date range. Date Range by Period: generates the report with the selected period according to the fiscal calendars defined at Property > Setup > Accounting > Fiscal Calendar
From Date	When Select Start and End Dates is enabled, the From Date list will allow a calendar date to be selected as the beginning date.
To Date	When Select Start and End Dates is enabled, the To Date list will allow a calendar date to be selected as the ending date.

Report Results

When the Inter Property Transfer Recap Report is generated, the result should look similar to Fig.3.

User-added image

Fig.3 - Inter Property Recap Report example

Fields	Description
Outlet	The Supplying Outlet number and name.
Date	Date of transfer.
Created By	Displays the full name of the user who created the transfer.
Transfer	The transfer number generated when the transfer was created.
Item	The Adaco product number.
Item Description	The name/description of the product entered under Property > Products.
Property	Displays the issued-to property's name .
Outlet	The issued-to outlets number
Outlet Name	The issued-to outlet name.
Quantity	The line item quantity transferred. NOTE: "Transfers Out" quantities display in a negative quantity and "Transfers In", as a positive quantity.
Unit	The item unit size transferred.
Cost	The 'To Outlets' item cost. NOTE: Transfers out monetary value displays a negative value.
Purchase Information	Displays the purchase Information form the Property > Products > Purchase Info field.
Retail Attributes	Displays additional characteristics defined for retail Retail Attributes for retail product under Property > Products > Retail button [If applicable].
Transfers Out Total	Displays the monetary sum of line items cost in a negative value. Calculation: TRANSFERS OUT TOTAL= LINE ITEM 1 + LINE ITEM 2 + etc.
Transfers Out Account Recap	Number: Account number charged From/Supplying outlet. Account: Account Name of the From/Supplying outlet. Cost: Total by Account for each account charged.
Transfers Out Account Total	Monetary grand total of the out accounts charged. Calculation: TRANSFERS OUT ACCOUNT TOTAL = ACCOUNT 1 + ACCOUNT 2 + etc.
Transfer Out Recap	Number: Category number charged From/Supplying outlet. Account: Category Name of the From/Supplying outlet. Cost: Total by Category for each category charged.
Transfers Out Category Total	Monetary grand total of the out categories charged. Calculation: TRANSFERS OUT CATEGORY TOTAL = CATEGORY 1 + CATEGORY 2 etc.
Net Total	Monetary value of all transfers OUT.
Outlet Account Recap	Account Total by Outlet Number: Account number charged From/Supplying outlet. Account: Account Name of the From/Supplying outlet. Cost: Total by Account for each account charged.
Outlet Total	Monetary value of the Outlet charges.
Outlet Category Recap	Category Total by Outlet Number: Category number charged From/Supplying outlet. Account: Category Name of the From/Supplying outlet. Cost: Total by Category for each category charged.
Outlet Total	Monetary value of the Outlet charges.
Outlet	Number and Name of Transfers In outlet. Note: report breaks per Outlet if multiple chose per report criteria.
Transfers In Total	Displays the monetary sum of line items cost in a positive value. Calculation: TRANSFERS IN TOTAL= LINE ITEM 1 + LINE ITEM 2 etc.
Transfers In Account Recap	Number: Account number charged To/Ordering outlet. Account: Account Name of the To/Ordering outlet. Cost: Total by Account for each account charged
Transfers In Category Recap	Number: Category number charged To/Ordering outlet. Account: Category Name of the To/Ordering outlet. Cost: Total by Category for each category charged
TotalTransfer In Account Transfers In Category Total	Monetary grand total of the In accounts charged. Calculation = ACCOUNT 1 + ACCOUNT 2 etc. Calculation = CATEGORY 1 + CATEGORY 2 etc.
Net Total	Monetary value of all transfers IN. Same as Account and Category Totals for the Outlet.
Outlet Account Recap	Account Total by Outlet Number: Account number charged From/Supplying outlet. Account: Account Name of the From/Supplying outlet. Cost: Total by Account for each account charged.
Outlet Category Recap	Category Total by Outlet Number: Category number charged To/Ordering outlet. Account: Category Name of the To/Ordering outlet. Cost: Total by Category for each category charged.

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