Adaco: Invoice Audit Report – Fourth & HotSchedules Customer Success Portal

Invoice Audit Report

This report displays changes made to invoices for any additions/changes/deletions including the invoice attachments.

To run the Invoice Audit Report, go to Report Center > Accounting Reports > Invoice Audit Report
To open the report criteria screen, double-click Invoice Audit Report or select the report and click Run Report, as per Fig.1

Fig.1 - Running the Invoice Audit Report

The Report Criteria will then display, as per Fig.2.

Fig.2 - Report Criteria for the Invoice Audit Report

Report Fields and Descriptions

Fields	Description
Select Property	Displays the property name.
Audit Date	Enter the date range needed to generate the report. Default [today's date].
Report Options	All Invoice [Default] - will generate for all invoices applied for the date range Selected Vendors - allows selection of specific vendors
Sort By	Date [Default] - sorts the report by date Invoice Number - sorts by invoice number Vendor Name - sorts by vendor Change Type - sorts by change type

Report Results:

When the Invoice Audit Report is generated, the result should look similar to Fig.3

Fig.3 - Invoice Audit Report results

Fields	Description
Property	Displays the property name.
Adaco Invoice No.	Displays the Adaco Invoice system-generated invoice identifier.
Invoice Number	Displays the user-entered invoice number at Receiving or Receiving corrections.
Type	The Type of value modified in the invoice. Header - Refers to invoice information Attachment - Invoice attachment added or removed
Vendor	The vendor name as defined under Property > Vendors
Change Type	Display the change type Created - indicates new records Modified - indicates modified records
Attribute	Displays the attribute added or modified: File Name - is the displayed name of attachment Invoice Type Number - displays when the invoice type is changed Example AP to Pcard Vendor Invoice Reference - displays when the invoice number is modified. Example 1234 to 12345
Old Value	Displays the old value of the modified field of the invoice.
New Value	Display the new value of the field modified of the invoice.
Date	The date the invoice or attachment was applied or edited.
Time	The time the invoice or attachment was applied or edited.
User	Displays the LogOn Name of the user that performed the action as defines under Property > User Center > LogOn Name field.
Total Number of Changes	The numeric total of records created or modified for the date range entered.

NOTE: A - (dash) represents a new record so there is nothing to display.