May 2nd, 2024, Release Notes: PeopleMatter| New Hire and Rehire Workflow Updates

Summary

Select the release feature from the table below to be taken directly to that section of the release note.

Release date for all features: May 2nd, 2024

New Hire Workflow

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No
• Roles affected: - All Hiring Managers

What's Changing?

Managers will be able to navigate to the Quick View menu for Candidate and see an option to "Hire".

Reason for the Change

To simply the hiring process for Hiring Managers by adding the Hire option in the Quick View menu. 

Customers Affected

All Customers.

Release Note Info/Steps

Step 1- After the manager click the "hire" option, the workflow will begin with confirming which job title to assign. 

Step 2- the manager will be provided the opportunity to enter in vital hiring information for their new hire. 

Step 3- The final step in hire workflow is confirming the pay rate for the new hire. Any specified pay ranges will be listed below the text field. Clicking "Finish Here" will complete the process and update the candidate's status to hired in PeopleMatter. 

The following page will display, confirming the candidate was hired!

Additional Resources

Managers can use the buttons to send the create account link for the new hire paperwork, or choose "Go to employee record". Choosing the "Send create account email" button displays the following: 

If a background check is required for the position, but has not been run yet, the manager will be notified of the requirement after they pick the position in Step 1 and click NEXT. Clicking the "Request Background Check" button will bring the manager to the candidate records to choose a package to run. 

Rehire Workflow

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No
• Roles affected: - All Hiring Managers.

What's Changing?

Managers will be able to navigate to the Quick View menu and identify Candidates who were previously employed with the company.  

Reason for the Change

For any candidates that have been hired and terminated with the company in the past, this button will display as "Rehire" for managers, ensuring they are aware that the individual has worked for the business before. 

Customers Affected

All customers. 

Release Note Info/Steps

Managers attempting to rehire a job seeker may be presented with the following message. This indicates the job seeker was previously marked "No" for rehire eligibility when separated. They should reach out to their administrative team to get that rehire processed. 

NOTE: This will be specific to roles: Business Unit Admin and Custom Store Manager. 

Administrators with user roles: Human Resource Manager, Business Admin, Primary Admin, or Financial Admin will still receive a notification, but can continue with the hire workflow for that job seeker.