October 18th 2023, Release Notes: PeopleMatter | 2023 I-9 Form Updates (Coming Soon)

Changes have been made to the I-9 workflow experience for managers and new hires within both PeopleMatter’s BETA and Legacy UI.

I-9 PDF Changes

The document published by the USCIS in 2023 provided a few key updates:

1. Section 1 and 2 are consolidated on a single page.
2. The Preparer/Translator and Reverification/Rehire sections moving from the main body of the I-9 to Supplement A and B forms.
3. Instructions were reduced from 15 to eight pages.
4. Select data fields, including those for employer address, will be consolidated into a singular field.
5. Verbiage modifications that include employee attestation and adoption of the term “noncitizen” instead of “alien.”
6. The addition of a check box for “alternate document examination” for employers conducting remote verification. Please note, that this option is only available to hiring sites who participate in E-Verify.

These first four changes are evident in the physical copy of the I-9 document. As managers and new hires view a completed I-9 or download a copy of a blank I-9, the updated document will be presented throughout both experiences.

The updated version is linked here.

Employee and Manager Workflow Changes

Additional modifications that have been made and are present throughout the I-9 experience for new hires and managers...

1. Verbiage modifications that include employee attestation and adoption of the term “noncitizen” instead of “alien.”

Fig.1 - Verbiage modifications

• An example of the original Employee Options:

Fig.2 - Original Employee options

• An example of updated employee options, based on the new I-9 requirements:

Fig.3 - Update Employee options

Update for Locations Using E-Verify

1. The addition of a check box for “alternate document examination” for employers conducting remote verification. Please note, that this option is only available to hiring sites that participate in E-Verify. This aligns with DHS’s new procedure for remote verification, which was released concurrently with these I-9 form updates

To learn more about when this box can be used and the required steps for using that check box, please review the USCIS’s guidelines here.

FAQ’s

1. Are these changes only in BETA?
   • No, these changes will be available in BETA as well as Legacy to ensure compliance, regardless of where your managers complete the I-9.
2. Are there any changes to our manager’s workflow?
   • No, the only workflow change is the new checkbox option outlined for locations using E-Verify.
3. What happens to my existing, pending I-9 forms?
   • They will be updated to the new form to ensure your team remains compliant with the USCIS’s requirement for any I-9 to be completed on the updated pdf form on and after November 1st, 2023.