March 30th 2023, Release Note: WFM UK | UK HR & Rotas: Employees to Retain Access to WFM UK on Final Day of Employment – Fourth & HotSchedules Customer Success Portal

Summary

“Great Idea! This feature was originally raised as an Idea in our Customer Community. The suggestion helped our teams to design and release the enhancement which is now available to everyone.

Why not share your inspirational ideas (or vote on someone else’s) today!

Feature 1

Employees to retain access to WFM UK on final day of employment

Terminated employees will retain access to WFM UK and connected apps on their final day of employment

Release date: March 30th 2023

Enabled by Default? - Yes
Set up by customer Admin? - No
Enable via Support ticket? - No
Affects configuration or data? - No

What’s Changing?

Access to WFM UK and connected apps will remain active for the final day of employees' employment.

Reason for the Change

To ensure that employees are able to carry out normal duties on their last day.

Customers Affected

All WFM UK customers.

Release Notes

Currently, in the early hours of the last day of their employment, employees' access to WFM UK and any Single Sign-On (SSO)-connected apps within Engage is removed. This will now happen at the very end of that last day.

Employees will remain active in the HR and Rotas modules on their last day of employment.

Termination Dates

If an employee's termination date is:

In the past - they will lose access immediately
Today - they will lose access at the end of the day (23:59)
In the future - they will lose access at the end of their final day of employment

Remove ESS Profile

If an employee is terminated with a reason flagged with the option to Remove Employees ESS Profile?, they will lose access immediately.

Leaver Access to Engage

All leavers have a grace period of 90 days (default) to access their payslips, P45 and other documents. More information about the grace period can be found here: ESS Mobile Release Note: Leavers' Access (UK)