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    HS WebClock: Clocking In and Out

    Overview

    HotSchedules Time and Attendance users have the option to use the Webclock for payroll. This article covers how to clock in and out for shifts and meal/breaks.

     

    Clocking In & Out

    The WebClock is typically launched by a manager on a designated tablet or computer. Contact your manager if the WebClock is not available.

    To clock in, sign in to WebClock using one of the following methods, depending on your company’s configuration:

    • POS ID or HR ID (Fig.1)
    • HotSchedules username and password (Fig.2)

    Select GO.

    Employees can use either a POS ID or HR ID when signing in. HR IDs may include numeric or alphanumeric values.

    If an invalid ID is entered, a message displays indicating the ID is not recognized.

    Clock_1.png

    Fig.1 - Clock-in with POS ID

    Clock_2.png

    Fig.2 - Clock-in with credentials
    • If needed, select the appropriate job you are scheduled from the drop-down menu (Fig.3)
    • Select CLOCK IN (Fig.4)

    Clock_3.png

    Fig.3 - Select Job Code

    Clock_4.png

    Fig.4 - CLOCK IN
    • To clock out, sign in to HotSchedules WebClock, and select CLOCK OUT (Fig.5) 
    • Declare any Cash or Credit Card tips, if tips are enabled for your job (Fig.6)

    Clock_5.png

    Fig.5 - CLOCK OUT

    Clock_6.png

    Fig.6 - Declare Tips

      

    Once confirmed, you are also given the opportunity to view your hours.

    • Select VIEW MY HOURS

      Clock_7.png

    Fig.7 - VIEW MY HOURS

    • Select the expandable section to see the details of the shift

    Clock_8.png

    Fig.8 - View hours

     

    Meals and Breaks

    • To clock out for a break or meal, sign in, and select either Start Break or Start Meal

    Clock_9.png

    Fig.9 - START MEAL/START BREAK

     

    You will be told when you should return if your company has set up the length of breaks and meals. 

     WC17-Break-02.png

    Fig.10 - Return from break information

     

    • When you return, sign in, and you will automatically be clocked in

    WC17-Break-03.png

    Fig.11 - Clocking in from meal/break

     

    If you try and log in outside of your posted scheduled shifts, a warning may appear.

    • Your manager will need to sign in to WebClock with their HotSchedules username and password to override the notification

    WC17-Override.png

    Fig.12 - Manager overrride

     

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