Overview

Locations using WebClock and Time & Attendance can manually create punch records directly from the Punch Records page. This can be useful when a punch was missed or needs to be entered manually for an employee.

Managers can create punch records for one or multiple employees, specify the appropriate job code and shift details, and include additional information such as breaks, tips, and punch reasons depending on site configuration and permissions.

For more information about the Punch Records interface, see the related Punch Records articles.

Add a Punch Record

To create a new punch record:

1. Log in to HotSchedules
2. Go to Staff > Punch Records
3. Select the appropriate pay period
4. Select Add in the upper-right corner of the Punch Records page

This opens the Create Punch Record window.

Create Punch Record Fields

When creating a punch record, complete the following fields as needed.

Employee and Job Selection

Select the employee and associated job code for the punch record.

• The selected Job determines which employees are available
• Selecting an Employee first may also limit the available job codes

Depending on permissions and configuration, punch records may be added for multiple employees at once.

Date and Time

Enter the following shift details:

• Shift date
• Clock-in time
• Clock-out time

The system will automatically calculate the total scheduled hours for the punch record.

Tips

If tip tracking is enabled for the location, the following fields may appear:

• Cash Tips
• Credit Tips
• SVC Charge
• Tip Pool

The combined tip total displays on the right side of the window.

Reason

A punch reason must be selected before the record can be saved.

Reasons may vary depending on company configuration and permissions.

Save the Punch Record

After completing the required fields, select OK to create the punch record.

The new punch record will then appear in the employee’s Punch Records for the selected pay period.