HS ASC: Pay Exceptions - Regular Schedule Rule

Overview

Regular Schedule is a Pay Exception rule type that can be configured within a Rule Set in the Above Store Console (ASC).

It is used to define an employee's regular work schedule and determine when employee consent may be required for schedule changes. Regular Schedule rules may be used in conjunction with Predictability Pay and Advance Schedule Notice requirements to establish a baseline schedule and manage subsequent schedule changes.

Depending on the jurisdiction, employer policy, or applicable requirements, employees may be entitled to consent to certain schedule changes or may be protected from reductions in scheduled hours below an established threshold.

• For details on creating, editing, and assigning Pay Exception Rule Sets in general, refer to this article.
• For information about creating and managing employee Regular Schedules in HotSchedules, see HS: Regular Schedules.
• This functionality can be configured regardless of whether a specific jurisdiction is listed in the compliance coverage section below.

Regular Schedule Jurisdictional Considerations

Regular Schedule is a HotSchedules configuration term used to define an employee’s recurring or baseline schedule for applicable scheduling compliance workflows. Some jurisdictions may use the term “regular schedule” directly, while others may use related scheduling concepts, such as written work schedule, posted schedule, advance schedule notice, or predictability pay. 

Customers should review their applicable state and local requirements to determine whether Regular Schedule settings should be enabled and how they should be configured.

*This table is provided for general awareness only and may not include every jurisdiction, industry-specific rule, local requirement, waiver scenario, or enforcement consideration. Customers are responsible for reviewing applicable requirements and consulting qualified legal or compliance professionals before enabling or disabling Regular Schedule settings.

Regular Schedule Rule Configuration

The Regular Schedule rule is configured by defining when employee consent is required for schedule changes and how regular schedules should be managed in relation to Advance Schedule Notice and Predictability Pay requirements.

The advance notice period referenced in the Regular Schedule settings is defined within the Predictability Pay rule configuration. Refer to the Predictability Pay and Advance Schedule Notice articles for additional configuration guidance.

The following settings determine how employee consent requests are generated and how employee schedules are automatically posted or updated.

A - Employee Consent for Regular Schedule Changes

This setting determines whether employee approval is required before certain schedule changes can be applied.

Available options include:

Example: A customer may require employee consent if proposed weekly hours are reduced below a configured percentage of the employee’s highest weekly hours during a specified historical period.

B - Auto-Post Regular Schedules

This setting automatically posts employee regular schedules as work schedules before the start of the configured Advance Schedule Notice period. Customers can configure how far in advance the schedule is automatically posted.

Example: A regular schedule may be automatically posted 24 hours before the start of the Advance Schedule Notice period.

This setting can help ensure regular schedules are posted before the configured Advance Schedule Notice period begins to reduce Predictability Pay exposure.

C - Auto-Cancel Pending Consent Requests

This setting automatically cancels pending employee consent requests before the start of the configured Advance Schedule Notice period and posts the employee’s Regular Schedule as their work schedule. Customers can configure how far in advance consent requests are automatically cancelled.

Example: Pending consent requests may be automatically cancelled 24 hours before the start of the Advance Schedule Notice period.

This setting can help ensure schedules are finalized before the configured Advance Schedule Notice period begins.

Related Articles

Regular Schedule

• HS: Regular Schedules
• HS: Regular Schedule – Applying to Schedules
• HS: Fair Work Week – Regular Schedule Variance Report

Pay Exceptions (ASC)

• HS ASC: Time and Attendance - Pay Exceptions
• HS ASC: Pay Exceptions - Predictability Pay and Right to Rest Rules
• HS ASC: Pay Exceptions - Minimum Shift Rule
• HS ASC: Pay Exceptions - Split Shift Rule
• HS ASC: Pay Exceptions - Meals & Breaks Rule
• HS ASC: Pay Exceptions - Premium Pay Rule
• HS ASC: Pay Exceptions - Good Faith Estimate Rule