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    HS: Pay Rules: Configure Custom Overtime Rules

    Compliance Playbook Content: View Playbook • See disclaimer below

     

    Overview

    HotSchedules provides system-configured overtime rules for supported jurisdictions. Organizations can also create Custom OT Rules in the Above Store Console (ASC) to define their own daily and weekly overtime thresholds and pay multipliers.

    Custom OT Rules can be configured with:

    • A daily overtime threshold and pay multiplier

    • A weekly overtime threshold and pay multiplier

    For information about the system-configured overtime rules available in HotSchedules, see HS: Pay Rules: Overtime Rules & Special Pay.

    Create a Custom Overtime Rule

    To create a Custom OT Rule:

    • In the Above Store Console, hover over Time & Attendance
    • Select Pay Rules
    • Select Add Pay Rule
    • From the rule type menu, select Custom OT Rule.
    • Select Create

    The Edit Overtime Pay Rule page displays, where you can configure the applicable information for the custom rule:

    • Rule Name: Enter a name that identifies the rule
    • Description: Enter an optional description of the rule or its intended use
    • Configure the applicable overtime thresholds:
      • Daily Overtime
        • After: Enter the number of hours in a day after which overtime applies
        • Pay Multiplier: Enter the multiplier applied to overtime hours
      • Weekly Overtime
        • After: Enter the number of hours in a week after which overtime applies
        • Pay Multiplier: Enter the multiplier applied to overtime hours
    • Select Save when the rule configuration is complete.

    Example: A rule may be configured with Daily Overtime after 8 hours and Weekly Overtime after 40 hours, each with a 1.5 pay multiplier. The configured multiplier is applied to applicable overtime hours after the corresponding threshold is reached.

    Edit an Existing Custom Overtime Rule

    To review or update an existing custom overtime rule:

    • In the Above Store Console, hover over Time & Attendance
    • Select Pay Rules

    The Pay Rules page displays all system and custom overtime rules.

    • Select a custom rule name from the list to view or edit its configuration
    • Select Save when your changes are complete

    Custom rules can also be deleted from the Action menu on this page.

    Note: System overtime rules can be viewed but cannot be edited or deleted.

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    Important Disclaimer: Customers are responsible for their own compliance obligations and should consult qualified legal or compliance professionals for guidance specific to their organization. This content is provided for informational purposes only and is not legal advice. Fourth provides this information to facilitate internal discussion and ongoing compliance awareness. It has not been prepared or reviewed by legal counsel, and Fourth does not provide legal or regulatory advisory services.

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