PeopleMatter: Administrators: How do I Configure my Job Application? (custom sections) (video) – Fourth & HotSchedules Customer Success Portal

Under 'HIRE', the Application Questions section allows the Administrator to configure the job application to meet the organization's needs.

Fig.1 - Access Application Questions

You will need to:

Select Add New
For Section Type, select General Section
Notice that you can create a Spanish version of the section
- Important: PeopleMatter will not translate this information for you; you will need to enter the text in Spanish if you choose to use this feature
Enter Section Title
Enter Description, if applicable
Select the checkbox Hide section responses from hiring managers, if applicable
- Learn more about Custom Questions Enhancements here
Select Add a Question

Fig.2 - Add a new general section

The Add a Question window then appears.

Notice that you can create a Spanish version of the question
- Important: PeopleMatter will not translate this information for you; you will need to enter the text in Spanish if you choose to use this feature
Enter text for the Question
Use the drop-down to select Question Type:
- Free Response
- True or False - you can edit the default labels of True or False if needed
- Multiple Choice - you can check the box to allow multiple selections if needed
  - Enter the selections you want to include
  - If you need additional options, select Add Another Choice
- Select the validation type:
  - Optional
  - Required
  - Required, with opt-out option - you can update the opt-out text
- Select Save and Close

Fig.3 - Add a Question

The question will then save.

Use Add a Question to enter additional questions if needed and then Save again

By default, PeopleMatter will add this section to the bottom of the application form.

Drag and drop this section where you want it to appear on the overall job application
If you opt to create any true or false or multiple choice style questions, you will see the checkbox Use in Quick Apply

Opting to use the question in Quick Apply means this question will be included as part of 1-Click Apply applications.

To read more about Quick Apply, check out this article: TalentTrack and PeopleMatter Partnership

quick apply question.png

Fig.4 - Use in Quick Apply checkbox

Determine who will see this question on the job application
- Everyone - All applicants for all positions will see this section
- Nobody - No applicants will see this section
- Custom - You can choose who sees this section, based on specific units or specific jobs

Fig.5 - Everyone, Nobody and Custom options

Select Add New
For the Section Type select Acknowledgement
Notice that you can create a Spanish version of the section
- Important: PeopleMatter will not translate this information for you; you will need to enter the text in Spanish if you choose to use this feature
Enter Section Title
Enter Description, if applicable
Enter Acknowledgement Text
Notice the checkbox for Requires E-Signature. If you check this box, the applicant will be required to enter their electronic signature when completing this section

Fig.6 - Add a new acknowledgement

The acknowledgement will then save.

By default, PeopleMatter adds this section to the bottom of the application form.

Drag and drop this section where you want it to appear on the overall job application
Determine who will see this question on the job application
- Everyone - All applicants for all positions will see this section
- Nobody - No applicants will see this section
- Custom - You can choose who sees this section, based on specific units or specific jobs

Fig.7 - Everyone, Nobody and Custom options

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