Adaco: Managing Wastage

Overview

Keeping track of wastage within a Property is important. It can help to differentiate between theoretical vs actual stock loss, and to identify areas where savings can be made.

This article explains how to record the cost of wastage within a business.

Process

The process of wastage transfers can be recorded in two different methods depending on the business needs.

These are:

• Transfer to Wastage Outlet (preferred option)
• Inventory Adjustment

Method 1- Transfer to Wastage Outlet (Preferred Option)

This method records wastage by transferring wasted products/recipes to a wastage Outlet. Based on business practice a wastage Account may need to be created, in which case the Account configuration will also need to be added to the Outlet.

Please note: A wastage Outlet and potentially a wastage Account will need to be created in the system prior to use - see Purchasing & Inventory - Property Setup on how to do this. This article provides generic instructions but of course in this instance, the new Outlet/Account must be set up to be wastage-specific.
 

• To transfer wastage to a wastage outlet go to Requisition > Transfer Center > New Transfer > Transfer

 

Fig.1 - Creating a New Transfer

 

• Complete all mandatory fields (marked with an asterisk), listed below and seen in Fig.2 

 

Mandatory Fields	Description
From Outlet	The Outlet where the product moved from
To Outlet	The Outlet where the product moved to
Posting Period	Automatically populates upon the creation of a new transfer
Transfer Date	The date when the product is moved

  

• Use the Add Item/Item Search buttons and select the required Product(s) or Recipe(s)

 

 
Fig.2 - Mandatory fields and Add Item/Item Search buttons
 

Fig.3 - Searching for and selecting a Product
 

• Once added to the Transfer, enter a Quantity for each product
• Select Post Transfer once complete

  

Fig.4 - Entering a Quantity and posting the Transfer

The inventory quantity (the cost of the product) is then transferred to the wastage Outlet and Account.


Method 2 - Inventory Adjustment


An alternative way to record wastage is to add an 'Inventory Adjustment' to decrease wastage products/recipes. Please note: this can only be reported on via Adjustments.
 

• Go to Inventory > Inventory Adjustment and populate the mandatory fields using the drop-down options

 

Fig.5 - Creating a new Inventory Adjustment

 

• Use the Add Product button
• Search for and select the required product(s)/recipe(s) and select OK to add them to the Adjustment

   

• Update the Adj Quantity field for each line and also add any required Comments
• Select Post Adjustment to finish

 

Fig.7 - Adj Quantity and Comments fields, and Post Adjustment button

The inventory quantities and costs are then removed from the theoretical stock on hand.  

• Go to  Reports > Inventory Reports and select Inventory Adjustment Report
• Populate all fields and make sure Manual Adjustment is selected for Display Options
• Select Generate to run the report

 

Fig.8 - Generating an Inventory Adjustment Report

The report will display as per Fig.9.
 

Fig.9 - Inventory Adjustment Report
 

Please refer to the following article for more detail on Inventory Adjustments - Purchasing & Inventory - Making an Inventory Adjustment