WFM UK: Time & Attendance: Biometric Devices, Clocking In and Out, Registering Breaks

Overview

This article guides using three different types of time and attendance scanning devices, specifically for clocking in and out and registering break times.

Depending on the device being used, please jump to:

• SY910 Facial Recognition Device
• SY910 Facial Recognition Device with Contactless Buttons
• Synergy A Biometric Fingerprint Reader
• Synergy 5 
• Synergy 10
• SY785 Biometric Fingerprint Reader (no longer in production)

SY910 Facial Recognition Device

The 'Synergy Face' data capture device is equipped with state of the art biometric technology for clocking in, recording breaks and clocking out. The facial recognition sensor is designed to read and recognise the face of each individual, using a pre-enrolled face template.

Registering an event via Facial Scanning or Card/Fob

To authenticate an employee, Synergy Face will initially scan their face so that it can match the profile against the template held on the database.

• To scan, simply stand in front of the device, keeping your head within the centre of the screen
• If using an employee card or fob, simply hold it close to the card reader to the right of the device
• If the employee has PIN by-pass enabled at this point they can enter their PIN on the keypad and press ENTER
  • Setting up PIN By-Pass

Select the Event you wish to Register

Once you have been successfully authenticated, a screen will appear giving you the choice of different events (such as IN, OUT, Breaks) registered by your employer.

• Choose the relevant event and press the relevant number on the touchpad to the left of the Synergy Face device

Confirmation of Successful Event Registration

After selecting the appropriate event that you wish to register, the Synergy Face device will confirm the successful registration by showing the event registered, employee name, and the date & time.

This completes the registration of the particular attendance event.

SY910 Facial Recognition Devices with Contactless Buttons

The Synergy Face device can also feature contactless buttons for touch-free event registration.

Only IN/OUT events can be registered using contactless buttons. Other events, such as breaks, require the configuration of a standard function key on the device.

Authenticate your Event Registration via Facial Scanning or Card/Fob

To authenticate an employee, Synergy Face will initially scan their face so that it can match the profile against the template held on the database.

• To scan, simply stand in front of the device, keeping your head within the centre of the screen
• If using an employee card or fob, simply hold it close to the card reader to the right of the device

Select the Event you wish to Register

Once you have been successfully authenticated, a screen will appear giving you the choice of registering either an IN or OUT event.

• To register your event, simply wave your hand at the relevant button

This will then be registered onto the device as shown on the right.

Confirmation of  Successful event registration

After selecting the appropriate event that you wish to register, the Synergy Face device will confirm the successful registration by showing the event registered, employee name, and the date & time.
This completes the registration of the particular attendance event.

Synergy A Biometric Fingerprint Reader

The 'Synergy Fingerprint' data capture device in your organisation is equipped with state of the art biometric technology for clocking in, recording breaks and clocking out. The biometric technology consists of a fingerprint sensor that is designed to read and recognise the fingerprint of each individual, in the form of a fingerprint template.

Registering an Event

• To register an event simply press the relevant event key on the Synergy Fingerprint device
• This can be used to record IN, OUT or a dedicated function (such as a break) that your employer may have programmed into one of the function keys, below the screen

Authenticate your Event

Once you have selected the appropriate event that you wish to register you will need to authenticate this with either your fingerprint or employee card/fob.

The fingerprint sensor at this point will light red, prompting you to:

• Place your pre-enrolled finger on the fingerprint reader.
• Alternatively, use the card reader to the left of the sensor and tap your employee card or fob
• If the employee has PIN by-pass enabled at this point they can enter their PIN on the keypad and press ENTER.
  • Setting up PIN By-Pass

Confirmation of Successful Event Registration

Once you have selected the appropriate event and have authenticated this with either your fingerprint, card/fob or PIN, the Synergy Fingerprint device will confirm the successful registration by showing the event as 'registered', as well as the date and time.

This completes the registration of the particular attendance event.

Synergy 5

The Synergy 5 provides a highly secure and robust method of performing a wide range of Time & Attendance and employee self-service functionality from clocking in and out, and registering breaks.

Registering an Event with a fingerprint, swipe card or fob: 

• Use your fingerprint to identify yourself at the terminal by placing it on the reader (glowing red). If using Swipe Card or Fob present these items to the reader instead of a fingerprint.
• Once identified, the terminal will display options: "Clock In", "Clock Out", "Start Break" or "End Break" on the screen.
• Choose the event that should be registered. The reader will show the user profile and the event time to confirm the event is completed.

Registering an Event with a Pin:

• On the device select the keypad icon
• Enter your registered pin
• Once identified, the terminal will display options: "Clock In", "Clock Out", "Start Break" or "End Break" on the screen.
• Choose the event to register for. The reader will show the user profile and the event time to confirm that the event has been completed.

Synergy 10

The Synergy 10 provides a highly secure and robust method of performing a wide range of Time & Attendance and employee self-service functionality from clocking in and out, and registering breaks.

Registering an event with facial identification:

• On the device click the icon of the face, and then look into the camera to identify yourself. If using Swipe Card or Fob present these items to the reader instead of selecting the icon of the face.
• Once identified, the terminal will display options: "Clock In", "Clock Out", "Start Break" or "End Break" on the screen.
• Choose the event that should be registered. The reader will show the user profile and the event time to confirm the event is completed.

Registering an Event with a Pin: 

• On the device select the keypad icon
• Enter your registered pin
• Once identified, the terminal will display options: "Clock In", "Clock Out", "Start Break" or "End Break" on the screen.
• Choose the event that should be registered. The reader will show the user profile and the event time to confirm the event is completed.

SY785 Biometric Devices

Clocking In - Identification Mode

• Press GREEN IN button
• Place registered finger on the glass panel

Once accepted, the clock will sound a beep and the employee number will display on the screen.

Clocking Out - Identification Mode

• Press ORANGE OUT button
• Place registered finger on the glass panel.

Once accepted, the clock will sound a beep and the employee number will display on the screen.

Clocking In - Swipe Card Mode

• Press GREEN IN button
• Swipe card downwards. (magnetic stripe facing to the right)

Once accepted, the clock will sound a beep and the employee number will display on the screen.

Clocking Out - Swipe Card Mode

• Press ORANGE OUT button
• Swipe card downwards. (magnetic stripe facing to the right)

Once accepted, the clock will sound a beep and the employee number will display on the screen.