Skip to main content
Jump to
    Fourth Customer Success Portal
    • Updated

    Inventory Restaurants: Purchase to Pay (P2P) Features and Benefits

    What is P2P

    Purchase to pay is a system enhancement that allows fourth to trade electronically with suppliers. This means that orders and invoices will be sent through the system rather than reconciled from paper. There are also other messages that can be sent to and from the supplier, for example confirmations of orders.
     

    What are The Features of P2P

    The addition of P2P will impact on the ordering and invoice pages only. Below is an overview on the key features:
     
    Fig.1 shows a traditional calendar icon and the second supplier shows the drop down

    Fig 1 - Traditional Calendar vs. P2P Delivery Date Dropdown List
    • The ordering date field may change. This means that the calendar may be replaced by a drop down. There are no other changes.
    • The supplier may also start to send back confirmations. This is when the supplier confirms what can and what can’t be delivered.
     
    Fig.2 confirmation can be seen with a green tick on the pending delivery

    Fig 2 - Green Confirmation Check
    • This image in Fig 2 means that all products have been confirmed as available.

     

    Fig.3 confirmation can be seen with a red cross on a pending delivery

    Fig 3 - Red Confirmation Cross
    • The image in Fig 3 means that some or all products have been confirmed as unavailable.
     
    Fig.4 shows that on the first product there is a variance between the order/ delivery and the invoice quantity or value

    Fig 4 - Highlighted Delivery Variance
    • Any variances between the invoice and delivery are highlighted in orange.
     
    Fig.5 shows an over charge of £25.20. This delivery now has to be reconciled against the invoice

    Fig 5 - Under/Over Charge Status
    • On the delivery details of the over/ under-charge are given against status on the delivery page. No comments mean a perfect reconciliation.
     
    Fig.6 shows the “create return” option. This will allow access to the supplier returns page

    Fig 6 - Create Return Link on Delivery Note
    • It becomes possible to raise a return directly from the delivery page.
     

     

    Also See

    Related articles

    Comments

    Please sign in to leave a comment.