This article describes the process of downloading and viewing Payslips in Fourth's Employee Self Service (ESS) product.
ESS can be accessed on a Mobile device or on a desktop PC/laptop via a web browser.
This article details the process for the Mobile version, but the steps required for a web browser are the same.
My Payslips in ESS
- From within the Fourth app, select Employee Self Service from the left-side menu
- Select My Payslips
Fig.1 - Selecting My Payslips from within ESS - Mobile Version
The most recent Payslip will display, select previous Payslips by swiping to the left or selecting the arrow to the left of the screen.
Fig.2 – My Payslips tab
- To view a breakdown of the Payslip, including Tax and NI deductions, select Show Payslip Breakdown
Fig.3 - Show Payslip Breakdown Option
Fig.4 - Payslip Breakdown
A Historic Breakdown of the ‘Total’ and ‘Take Home’ amounts within the Payslip can also be viewed.
Fig.5 – Historic Breakdown
Payslips can also be downloaded into PDF format.
- To do so, select Download Payslip
Fig.6 - Download Payslip option
The PDF version of the Payslip will display.
Fig.7 - PDF version of Payslip
Frequently Asked Questions
Can Employees view previous Payslips via ESS?
Yes. There are Date Filters to be able to view Payslips from the past two and five years in the My Documents tab.
What if an Employee Leaves their Employment?
Employees will have 90 day* read-only access to their Self-Service Record where they can access their previous 13 Payslips. Employees must be encouraged to download their Payslips from ESS before the end of their read-only period.
*It is possible to change the duration of the leaver’s access – please contact Fourth for more information.
Will downloaded Payslips be accepted if an employee requires it for mortgage or benefit claims?
Yes, most firms will accept a printout of a Payslips. However, there may be the occasion when employees are asked for a letter from their employer confirming their employment status.
Employees must be encouraged to download their Payslips from ESS before the end of their read-only period. - Is there a way of adding this as a message on ESS when the 90 days starts? Thanks
Once an employee becomes a leaver (this is the point that their 90 days starts), they no longer have visibility of any of the messaging or communications functionality within the Fourth App so currently is not possible.
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